AIG

Administrative Operations Coordinator

AIG

full-time

Posted on:

Location Type: Hybrid

Location: Boston • Connecticut, Massachusetts • 🇺🇸 United States

Visit company website
✨ AI Apply
Apply

Job Level

Mid-LevelSenior

About the role

  • Handle various support functions for the Global Engineering Client Logistics Team
  • Support vendor management by tracking vendor invoices and processing invoices for payment
  • Engage in client facing activities such as distributing reports, scheduling surveys, creating presentations
  • Attend team meetings to provide support for designated regions
  • Assist leadership with managing calendars and arranging on-site meetings
  • Identify and resolve administrative and operational issues
  • Participate in the work assignment process by routing incoming requests
  • Create reports and analyze data using tools such as Power BI
  • Manage group mailboxes, account lists, shared drives, team sites
  • Provide special project support for the global team

Requirements

  • Proven experience in similar administrative and/or operational support roles
  • Advanced knowledge of Microsoft Office 365 applications including Excel, Power BI, PowerPoint, MS Teams
  • Strong problem-solving skills with a proactive approach
  • Data-driven individual who focuses on accuracy and attention to detail
  • Learning agility – willingness to learn from experiences and new situations
  • Client servicing – ability to anticipate internal and external client needs and act proactively
  • Ability to work on long term projects with minimal oversight
  • Exceptional written and oral communication skills with internal and external stakeholders
  • Effective time management skills with the ability to manage multiple priorities
  • Ability to work flexible hours to attend global phone meetings in early morning/late evening
  • Experience utilizing enterprise systems such SAP, Service Now, Share Point, Concur, SalesForce a plus
Benefits
  • Total Rewards Program
  • Health, wellbeing, and financial security benefits
  • Professional development opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Microsoft Office 365ExcelPower BIPowerPointMS TeamsSAPService NowShare PointConcurSalesForce
Soft skills
problem-solvingattention to detaillearning agilityclient servicingwritten communicationoral communicationtime managementproactive approachability to manage multiple prioritiesflexibility