AIChE - American Institute of Chemical Engineers

Grant & Financial Technology Manager

AIChE - American Institute of Chemical Engineers

full-time

Posted on:

Origin:  • 🇺🇸 United States • New York

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Salary

💰 $110,000 - $115,000 per year

Job Level

Mid-LevelSenior

About the role

  • AIChE is a professional society of chemical engineers with members in 110 countries; focuses on knowledge dissemination and professional development.
  • The Grant & Financial Technology Manager will handle invoicing, reporting, and compliance for grant-funded programs across teams, sub-recipients, and the federal government.
  • Own delivery of solutions to streamline accounting and reporting, collaborating with IT and partners.
  • Ideal candidate is detail-oriented, proactive, organized, creative, tech-savvy, and able to communicate with financial and non-financial audiences.
  • Responsibilities:
  • Develop, monitor, and update grant budgets throughout their life cycle in coordination with program teams.
  • Track expenditures and ensure alignment with grant budgets and allowable cost principles.
  • Review monthly program financials; analyze budget-to-actuals and provide variance reports to program teams on a regular basis.
  • Prepare and submit accurate and timely invoices to grant funders; address invoice questions.
  • Manage the invoice flow within the organization and from subrecipients of the grants.
  • Ensure financial expenditures and processes adhere to grant agreements, federal regulations (e.g., 2 CFR 200), and organizational policies; manage full contract compliance.
  • Support external audits by preparing schedules and backup documentation.
  • Utilize financial systems to streamline grant tracking, reporting, and invoicing; identify improvements.
  • Perform various financial close activities.
  • Review existing accounting processes to identify opportunities to gain efficiencies and deliver solutions with team, IT, and tech partners.
  • Lead role on evaluation of general ledger system and potential replacements.
  • Update and/or create documentation for key accounting processes.

Requirements

  • Bachelor’s degree in accounting, finance, economics or similar.
  • 4+ years of experience in public accounting is preferred. If not, at least 5-7 years of experience in a private accounting role or some combination of private and public accounting experience. Non-profit experience is helpful, but not required.
  • Experience reviewing contracts, grant proposals or other complex agreements.
  • Experience managing the financial reporting for grant-funded work is a plus.
  • Technology: Accounts Payable system and General Ledger exposure. Intermediate to Advanced Excel skills (i.e. PIVOT tables). Knowledge of data visualization tools (i.e. Power BI) beneficial.
  • Involvement in a financial system implementation or other technology adoption effort a plus.
  • Excellent organizational and project management skills, with keen attention to detail.
  • Strong interpersonal and communication skills.
  • Ability to learn quickly, take initiative, prioritize, and work well under deadlines.
  • Demonstrates a commitment to quality, accuracy, and thoroughness.
  • Strong project management and change management skills.
  • Works effectively with details as well as high-level concepts.