Agility Robotics

Executive Assistant

Agility Robotics

full-time

Posted on:

Location Type: Hybrid

Location: Fremont • California • United States

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Salary

💰 $105,000 - $137,000 per year

About the role

  • Provide calendar management, meeting coordination, and travel arrangements for senior executive leaders.
  • Prepare and organize meeting materials, including agendas, presentations, and minutes.
  • Handle confidential and sensitive information with the utmost discretion.
  • Support budget tracking, invoice processing, and expense reporting across departments.
  • Coordinate cross-functional projects and monitor progress on departmental initiatives.
  • Plan and execute team events, offsites, and internal meetings.
  • Work closely with the extended administrative team ensuring overall priority alignment, consistency, and best practices.
  • Help foster a “service minded team” environment and tone for elevated service, professionalism, and collaboration.
  • This role requires working Pacific Time Zone hours.

Requirements

  • 5+ years of experience supporting multiple c-suite executives preferably at a tech startup.
  • Proven ability to thrive balancing hands-on execution with nuanced and dynamic responsibilities.
  • Exceptional organizational and time management skills working across multiple time zones.
  • Strong technology proficiency with Google Workspace, Asana, Zoom, Slack, and travel booking platforms.
  • Strong written and verbal communication skills.
  • High level of professionalism, discretion, and a proactive “no task too small” attitude.
  • Ability to manage multiple priorities with grace, efficiency, and attention to detail.
  • A positive and energetic teamplayer who thrives in a centralized and collaborative setting.
Benefits
  • 401(k) Plan: Includes a 6% company match.
  • Equity: Company stock options.
  • Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
  • Benefit Start Date: Eligible for benefits on your first day of employment.
  • Well-Being Support: Employee Assistance Program (EAP).
  • Time Off:
  • Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown.
  • Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually.
  • On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations.
  • Parental Leave: Generous paid parental leave programs.
  • Work Environment: A culture that supports flexible work arrangements.
  • Growth Opportunities: Professional development and tuition reimbursement programs.
  • Relocation Assistance: Provided for eligible roles.
  • Annual Discretionary Bonus: Provided for eligible roles.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting coordinationtravel arrangementsbudget trackinginvoice processingexpense reportingproject coordinationagenda preparationpresentation organizationminute taking
Soft Skills
organizational skillstime managementprofessionalismdiscretionproactive attitudeattention to detailcollaborationservice mindedteam playerability to manage priorities