Executive Assistant

Agility Robotics

. Provide calendar management, meeting coordination, and travel arrangements for senior executive leaders.

Posted 4/1/2026full-timeFremont • California • 🇺🇸 United StatesMid-LevelSenior💰 $105,000 - $137,000 per yearWebsite

About the role

Key responsibilities & impact

Provide calendar management, meeting coordination, and travel arrangements for senior executive leaders.
Prepare and organize meeting materials, including agendas, presentations, and minutes.
Handle confidential and sensitive information with the utmost discretion.
Support budget tracking, invoice processing, and expense reporting across departments.
Coordinate cross-functional projects and monitor progress on departmental initiatives.
Plan and execute team events, offsites, and internal meetings.
Work closely with the extended administrative team ensuring overall priority alignment, consistency, and best practices.
Help foster a “service minded team” environment and tone for elevated service, professionalism, and collaboration.
This role requires working Pacific Time Zone hours.

Requirements

What you’ll need

5+ years of experience supporting multiple c-suite executives preferably at a tech startup.
Proven ability to thrive balancing hands-on execution with nuanced and dynamic responsibilities.
Exceptional organizational and time management skills working across multiple time zones.
Strong technology proficiency with Google Workspace, Asana, Zoom, Slack, and travel booking platforms.
Strong written and verbal communication skills.
High level of professionalism, discretion, and a proactive “no task too small” attitude.
Ability to manage multiple priorities with grace, efficiency, and attention to detail.
A positive and energetic teamplayer who thrives in a centralized and collaborative setting.

Benefits

Comp & perks

401(k) Plan: Includes a 6% company match.
Equity: Company stock options.
Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
Benefit Start Date: Eligible for benefits on your first day of employment.
Well-Being Support: Employee Assistance Program (EAP).
Time Off:
Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown.
Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually.
On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations.
Parental Leave: Generous paid parental leave programs.
Work Environment: A culture that supports flexible work arrangements.
Growth Opportunities: Professional development and tuition reimbursement programs.
Relocation Assistance: Provided for eligible roles.
Annual Discretionary Bonus: Provided for eligible roles.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting coordinationtravel arrangementsbudget trackinginvoice processingexpense reportingproject coordinationagenda preparationpresentation organizationminute taking

Soft Skills

organizational skillstime managementprofessionalismdiscretionproactive attitudeattention to detailcollaborationservice mindedteam playerability to manage priorities