Agility Robotics

Office Manager

Agility Robotics

full-time

Posted on:

Location Type: Hybrid

Location: Fremont • California • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $66,000 - $86,000 per year

About the role

  • Greeting and assisting employees, visitors, and vendors.
  • Accurately processing/distributing incoming and outgoing mail and packages.
  • Providing support with conference room scheduling, setup and coordination.
  • Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas.
  • Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup.
  • Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience.
  • Providing support for management, staff and office administrators as needed.
  • Maintain and update company systems (seating chart, NDAs, desk reservations, etc.).
  • Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.).
  • Manage and maintain badge access system, including creating badges.
  • Manage and maintain security camera system and vendor relationship.
  • Manage and maintain building entrance systems.
  • Manage various vendor relationships such as janitorial contracts, to ensure they are being fulfilled, follow up and resolve any issues.
  • Ensuring office and kitchen equipment are maintained or repaired if needed.
  • Promptly report facility or safety concerns to management.

Requirements

  • High school diploma or certificate required, associate’s degree strongly preferred.
  • Highly customer-oriented, possessing a positive and helpful attitude to all employees.
  • Demonstrates consistent dependability, punctuality and follow-through.
  • Strong level of computer literacy and experience using Google Suite or MS 365.
  • Exhibit strong positive written and verbal communication skills.
  • Ability to be flexible and adaptable within a dynamic environment.
  • Exhibit a high level of personal integrity, judgment, and discretion.
  • Good critical thinking and problem-solving skills.
  • Able to lift to 30lbs safely.
  • Have valid driver’s license and transportation.
Benefits
  • 401(k) Plan: Includes a 6% company match.
  • Equity: Company stock options.
  • Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
  • Benefit Start Date: Eligible for benefits on your first day of employment.
  • Well-Being Support: Employee Assistance Program (EAP).
  • Time Off: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown for exempt employees; 10 vacation days, paid sick leave, and 10 company holidays for non-exempt employees.
  • On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments.
  • Parental Leave: Generous paid parental leave programs.
  • Work Environment: A culture that supports flexible work arrangements.
  • Growth Opportunities: Professional development and tuition reimbursement programs.
  • Relocation Assistance: Provided for eligible roles.
  • Annual Discretionary Bonus: Provided for eligible roles.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
mail processingconference room schedulingoffice supply managementevent coordinationonboarding assistancedocument managementbadge access managementsecurity camera system managementvendor relationship managementfacility maintenance
Soft Skills
customer-orienteddependabilitypunctualitycommunication skillsflexibilityadaptabilityintegrityjudgmentdiscretionproblem-solving
Certifications
high school diplomaassociate's degree