Executive Assistant

Agent

Executive Assistant providing administrative support to the Business Owner of a U.S.-based construction company. Managing operations, documentation, and communication in a fast-paced environment.

Posted 7/21/2026full-timeRemote • 🇲🇽 MexicoMid-LevelSenior💰 $1,500 - $2,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills, with a focus on supporting executives in a fast-paced environment. Proficient in managing administrative workflows, maintaining confidentiality, and utilizing business software to enhance operational efficiency.

Highest-signal resume keywords

Executive SupportOrganizational SkillsData EntryMicrosoft Office ProficiencyCRM Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryDocument ControlProposal PreparationInvoice TrackingBid Documentation Organization

Soft Skills

Time ManagementAttention to DetailProactive Problem SolvingWritten CommunicationVerbal Communication

Tools & Technologies

Microsoft OfficeGoogle WorkspaceCRM PlatformsGeneral Business Software

Industry Keywords

ConstructionEstimatingProject CoordinationAdministrative SupportService-Based Business

About the role

Key responsibilities & impact

Provide direct administrative support to the Business Owner, including calendar management, meeting coordination, email organization, and daily task prioritization.
Support the Estimator by organizing bid documentation, tracking bid deadlines, preparing proposal packages, and ensuring all required information is collected before submissions.
Manage CRM records, maintain organized digital files, and perform accurate data entry and document control.
Assist with invoice tracking, purchase orders, and general administrative tasks that support day-to-day business operations.
Identify opportunities to improve administrative workflows, organization, and operational efficiency.
Maintain confidentiality while handling sensitive business information, financial documents, and executive communications.
Coordinate follow-ups, reminders, and action items to ensure projects and operational tasks remain on schedule.
Serve as a reliable administrative partner to both the Business Owner and Estimator, providing proactive support wherever needed.

Requirements

What you’ll need

3–5 years of experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or in a similar support role.
Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
Strong written and verbal English communication skills.
Highly proactive, resourceful, and capable of anticipating needs before being asked.
Strong attention to detail with exceptional documentation and follow-up skills.
Professional, dependable, and able to handle confidential information with discretion.
Comfortable working in a fast-paced construction or service-based business environment.
Experience supporting executives while coordinating operational or project-related activities.
Experience supporting construction, estimating, engineering, or trade businesses is highly preferred but not required.
Proficiency with Microsoft Office, Google Workspace, CRM platforms, and general business software.

Benefits

Comp & perks

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Provide direct administrative support to the Business Owner, including calendar management, meeting coordination, email organization, and daily task prioritization.
Support the Estimator by organizing bid documentation, tracking bid deadlines, preparing proposal packages, and ensuring all required information is collected before submissions.
Manage CRM records, maintain organized digital files, and perform accurate data entry and document control.
Assist with invoice tracking, purchase orders, and general administrative tasks that support day-to-day business operations.
Identify opportunities to improve administrative workflows, organization, and operational efficiency.
Maintain confidentiality while handling sensitive business information, financial documents, and executive communications.
Coordinate follow-ups, reminders, and action items to ensure projects and operational tasks remain on schedule.
Serve as a reliable administrative partner to both the Business Owner and Estimator, providing proactive support wherever needed. 🎯 Requirements
3–5 years of experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or in a similar support role.
Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
Strong written and verbal English communication skills.
Highly proactive, resourceful, and capable of anticipating needs before being asked.
Strong attention to detail with exceptional documentation and follow-up skills.
Professional, dependable, and able to handle confidential information with discretion.
Comfortable working in a fast-paced construction or service-based business environment.
Experience supporting executives while coordinating operational or project-related activities.
Experience supporting construction, estimating, engineering, or trade businesses is highly preferred but not required.
Proficiency with Microsoft Office, Google Workspace, CRM platforms, and general business software. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Senior Executive Assistant 🕒 4 days ago Job Duck 201 - 500 👥 HR Tech 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Senior Executive Assistant to the CEO for a remote culture-focused company. Managing communications, schedules, and administrative tasks effectively. 🇲🇽 Mexico – Remote 💵 $1.2k / month ⏰ Full Time 🟠 Senior 👨‍💼 Executive Assistant 🗣️🇪🇸 Spanish Required Executive Assistant 🕒 July 13 HireHawk 11 - 50 🤝 B2B 🎯 Recruiter Website LinkedIn All Job Openings Executive Assistant enabling the Founder and team to focus on growth. Managing schedules, coordinating projects, and supporting operations in a remote setting. 🇲🇽 Mexico – Remote 💵 $1.6k - $2.1k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant – Contracts & Operations Support 🕒 July 10 FreedUp 11 - 50 🤝 B2B 🏢 Enterprise ⚡ Productivity Website LinkedIn All Job Openings Operations & Contracts Support Specialist managing contracts, invoicing, and vendor onboarding for a privacy consulting firm. Requires high discretion and strong attention to detail for sensitive client information. 🇲🇽 Mexico – Remote 💵 $1k - $1.7k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant, HR Background a Plus 🕒 July 6 FreedUp 11 - 50 🤝 B2B 🏢 Enterprise ⚡ Productivity Website LinkedIn All Job Openings Remote Executive Assistant supporting partners in a growing professional services firm. Handling communications, calendar management, and organizational tasks. 🇲🇽 Mexico – Remote 💵 $1k - $1.7k / month ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required Listing Marketing Specialist 🕒 July 2 Fusion Growth Partners 51 - 200 🤝 B2B 💳 Fintech Website LinkedIn All Job Openings Virtual Assistant supporting real estate agents in creating marketing materials and managing listings. Focused on detail-oriented work using digital marketing and design tools in a remote setup. 🇲🇽 Mexico – Remote 💵 $600 - $1.2k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs