Marketing Operations Coordinator

Agent

Marketing Ops Coordinator running events for a US-based investment firm focusing on multifamily real estate opportunities. Responsible for logistics, budget management, and supporting the EVP of Marketing.

Posted 6/17/2026full-timeRemote • 🇨🇷 Costa RicaMid-LevelSenior💰 $2,500 per monthWebsite

About the role

Key responsibilities & impact

Run events and conferences end-to-end. Own events from venue, catering, linens, and signage to AV; book conference travel, booth, and material shipping; make sure business cards and NFC cards are printed and on hand; set up and verify AV and the on-site presentation; set up and break down the booth.
Own the money trail. Confirm event budgets and reconcile against actual spend; manage invoice collection and the 25th-of-month payment cycle; handle cancellations, deposits, and revised quotes; gather and GL-code vendor invoices before each payment run; chase cardholder receipts (Ramp) and code them monthly; maintain the spend spreadsheet against the cap; audit the SaaS tool list and flag charges that no longer pull weight.
Manage inventory, print, and fulfillment. Manage marketing inventory (restock, storage, shelving); source and order branded promo items and track delivery; manage print jobs and pricing; ship workbooks, books, and equipment with tracking and stated deadlines; coordinate workbook fulfillment and reprints; administer orders end-to-end.
Keep the back office running. Track vendor contracts and IC agreements (Docusign admin); coordinate schedules across the principals, the Traffic Manager, and the team; request and track tool access.
Support the EVP of Marketing directly. Act as the EVP's assistant and right hand: triage and follow up on action items, prepare briefing materials before meetings and meetups, track commitments to closure, and take on ad hoc work to keep marketing priorities on track.

Requirements

What you’ll need

3+ years in marketing operations, field marketing, or a logistics-and-admin role with real ownership of events and budgets.
Event and conference production: venue, catering, AV, booth, travel and shipping logistics, and confident on-site execution.
Back-office finance ops: invoice coding to GL, payment cycles, expense reconciliation (Ramp or similar), and budget-vs-actual tracking.
Procurement, print, and fulfillment: vendor management, promo sourcing, and shipping with tracking.
Ferociously organized and deadline-driven — the trains run on time, and the details (a missing badge, a late booth shipment) never bite you twice.
Owner's mindset: whatever-it-takes hours, low-ego, anticipates needs before they're asked.
Real AI & systems builder: you automate spend tracking, vendor follow-ups, and ops workflows so the back office runs itself.
Self-sufficient operator: knows what to do and where to go unprompted; learns any tool cold.
Valid passport and genuine travel readiness — this is the on-site events seat, traveling to the US up to 4× per year for ~one week.
Strong written and spoken English and a reliable remote setup.

Benefits

Comp & perks

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Run events and conferences end-to-end. Own events from venue, catering, linens, and signage to AV; book conference travel, booth, and material shipping; make sure business cards and NFC cards are printed and on hand; set up and verify AV and the on-site presentation; set up and break down the booth.
Own the money trail. Confirm event budgets and reconcile against actual spend; manage invoice collection and the 25th-of-month payment cycle; handle cancellations, deposits, and revised quotes; gather and GL-code vendor invoices before each payment run; chase cardholder receipts (Ramp) and code them monthly; maintain the spend spreadsheet against the cap; audit the SaaS tool list and flag charges that no longer pull weight.
Manage inventory, print, and fulfillment. Manage marketing inventory (restock, storage, shelving); source and order branded promo items and track delivery; manage print jobs and pricing; ship workbooks, books, and equipment with tracking and stated deadlines; coordinate workbook fulfillment and reprints; administer orders end-to-end.
Keep the back office running. Track vendor contracts and IC agreements (Docusign admin); coordinate schedules across the principals, the Traffic Manager, and the team; request and track tool access.
Support the EVP of Marketing directly. Act as the EVP's assistant and right hand: triage and follow up on action items, prepare briefing materials before meetings and meetups, track commitments to closure, and take on ad hoc work to keep marketing priorities on track. 🎯 Requirements
3+ years in marketing operations, field marketing, or a logistics-and-admin role with real ownership of events and budgets.
Event and conference production: venue, catering, AV, booth, travel and shipping logistics, and confident on-site execution.
Back-office finance ops: invoice coding to GL, payment cycles, expense reconciliation (Ramp or similar), and budget-vs-actual tracking.
Procurement, print, and fulfillment: vendor management, promo sourcing, and shipping with tracking.
Ferociously organized and deadline-driven — the trains run on time, and the details (a missing badge, a late booth shipment) never bite you twice.
Owner's mindset: whatever-it-takes hours, low-ego, anticipates needs before they're asked.
Real AI & systems builder: you automate spend tracking, vendor follow-ups, and ops workflows so the back office runs itself.
Self-sufficient operator: knows what to do and where to go unprompted; learns any tool cold.
Valid passport and genuine travel readiness — this is the on-site events seat, traveling to the US up to 4× per year for ~one week.
Strong written and spoken English and a reliable remote setup. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Applicant Tracking System Keywords

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Hard Skills & Tools

event productionbudget managementinvoice codingexpense reconciliationvendor managementshipping logisticsprocurementAV setupmarketing inventory managementfulfillment coordination

Soft Skills

organizational skillsdeadline-drivenowner's mindsetanticipation of needsself-sufficientstrong communicationadaptabilityattention to detailproblem-solvingteam collaboration