Traffic & Compliance Manager – Marketing

Agent

Traffic & Compliance Manager managing compliance in marketing for real estate firm. Overseeing regulatory approvals and quality assurance for all published assets.

Posted 6/17/2026full-timeRemote • 🇨🇷 Costa RicaMid-LevelSenior💰 $2,500 per monthWebsite

About the role

Key responsibilities & impact

Own the status system and traffic flow. Own the Dailies/status tracker so every project stays visible and moving; route briefs, assets, and approvals between the EVP, the pod, and vendors; attend the Program Manager's meetings (or review the AI notes) to log tasks and commitments; set daily and weekly priorities and protect deadlines before they slip; maintain and refine the approval, routing, and publish workflows.
Be the second set of eyes — nothing ships with an error. Test every email and SMS end-to-end (links, tags, opt-outs, routing, real user experience); verify UTMs on every link, email, and ad against the taxonomy before launch; proof spelling, grammar, links, and functionality on everything; QA every form (it submits, tags correctly, assigns territory, notifies the right rep, lets leads book); review and approve staging builds before go-live.
Steward the regulatory approval chain. Ensure fund artifacts are reviewed by legal and the right parties are copied; monitor and flag new disclosure language; secure principal sign-offs on brand claims; enforce the creative gate so nothing advances without the EVP's sign-off (strict the first four months); steward each piece through the full chain — writer → principals → reviewer → board — and chase every handoff; route approved creative to SMEs, reviewer, and board, logging each approval; keep the approval record for every published asset; maintain one canonical, version-proofed source of truth so nothing ever pulls an outdated or non-compliant statement from the offering documents.
Own the last mile — publish and version control. Push approved assets live in the publishing stack (Notable, Planable, HubSpot, or equivalent); enforce version control so the current version is live and older ones are archived; oversee who has access to branded assets.
Hold the cadence and the team accountable. Keep the distributed (LatAm) marketing team accountable for hours and output; make sure no-shows and unqualified leads actually get worked; run event pre-flight on-site (display, QR codes/UTMs, NFC, capture forms, table materials); shadow key calls and capture action items; keep lists trimmed with Growth; assemble the weekly stats for the Monday call; reconcile the editorial and traffic calendars; surface stalls and blockers early.
Document the standard. Write down the QA and compliance standards so quality survives turnover.
UTM tracking. Own the creation, tracking, and auditing of UTM parameters across all paid channels to optimize campaign performance visibility and compliance.

Requirements

What you’ll need

6+ years in marketing traffic/project coordination or QA/compliance operations, ideally agency-side, with a track record of shipping error-free on deadline.
Compliance instinct in a regulated category. You've read content against a fixed standard — SEC/securities, financial services, healthcare, pharma, legal, or similar — and you treat the approval chain as sacred, not as friction.
Obsessive proofer and tester. You test the full chain before anything ships and you catch what others miss; the principals never find an edit.
Owner's mindset: whatever-it-takes hours, low-ego, drives outcomes without being told.
Real AI & systems builder: you build QA, compliance, and version-control workflows — connectors, agents, a single source of truth — that 2× throughput. Not prompt-dabbling.
Self-sufficient operator: you know what to do and where to go unprompted and learn any tool cold.
Proactive communicator who drives the daily cadence, never goes dark, and can hold a distributed team accountable.
Stack fluency: a publishing/approval and traffic stack (Notable / Planable / HubSpot / Asana or equivalent) and strict UTM-taxonomy discipline.
Near-native written English — this is a proofing role.
Valid passport and able to travel to the US up to 4× per year for ~one week (first trip Aug 17–21).

Benefits

Comp & perks

Reliable remote setup

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

QAcompliance operationsproject coordinationUTM trackingversion controlproofreadingtestingworkflow buildingcampaign performance optimizationerror-free shipping

Soft Skills

proactive communicationowner's mindsetattention to detailaccountabilityself-sufficiencyteam leadershiporganizational skillsproblem-solvingadaptabilitycollaboration