Senior Executive Assistant

Agent

. Manage executive calendar, email, and daily administrative workflows .

Posted 4/21/2026full-timeRemote • 🇲🇽 MexicoSenior💰 $1,800 - $2,200 per monthWebsite

About the role

Key responsibilities & impact

Manage executive calendar, email, and daily administrative workflows
Ensure all assigned tasks are completed without repeated follow-ups
Provide daily updates confirming task completion and status
Convert ideas, discussions, and priorities into structured plans, checklists, and timelines
Own projects from ideation through execution and completion
Build and maintain scalable operational systems and documentation
Review contracts for accuracy and ensure proper uploads (24–48 hour turnaround SLA)
Manage transaction coordination using SkySlope
Support CRM workflows using BoldTrail
Maintain compliance-ready documentation and audit trails
Support agents with technical troubleshooting and system guidance
Assist with onboarding documentation and training materials
Maintain and update structured onboarding and operational checklists
Ensure smooth handoffs between processes and team members
Provide clear, structured updates on ongoing tasks and initiatives
Prepare weekly coaching call materials and agent performance summaries
Track agent metrics and assist in monthly performance reporting
Escalate issues proactively when blockers arise
Identify and flag promising leads for follow-up
Perform initial outreach where needed (non-closing role)
Ensure timely routing of leads to leadership for follow-up
Manage social media updates and agent recognition posts
Support retention efforts through communication and engagement initiatives

Requirements

What you’ll need

5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
Fluent English (strong comprehension required — not just conversational fluency)
Experience with CRMs or transaction systems (BoldTrail, SkySlope, or similar)
Proven ability to work independently with minimal supervision
Strong organizational and project management skills
High attention to detail and strong follow-through
Comfortable working in fast-paced, evolving environments
Strong written and verbal communication skills
Ability to work across US time zones (Central Time preferred alignment)

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Agent Website LinkedIn All Job Openings 1 - 10 employees Great talent is global 🌏 - We help you hire top-tier, specialty, and senior talent globally. Senior Executive Assistant Job not on LinkedIn 🔥 0 minutes ago 🇲🇽 Mexico – Remote 💵 $1.8k - $2.2k / month ⏰ Full Time 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage executive calendar, email, and daily administrative workflows
Ensure all assigned tasks are completed without repeated follow-ups
Provide daily updates confirming task completion and status
Convert ideas, discussions, and priorities into structured plans, checklists, and timelines
Own projects from ideation through execution and completion
Build and maintain scalable operational systems and documentation
Review contracts for accuracy and ensure proper uploads (24–48 hour turnaround SLA)
Manage transaction coordination using SkySlope
Support CRM workflows using BoldTrail
Maintain compliance-ready documentation and audit trails
Support agents with technical troubleshooting and system guidance
Assist with onboarding documentation and training materials
Maintain and update structured onboarding and operational checklists
Ensure smooth handoffs between processes and team members
Provide clear, structured updates on ongoing tasks and initiatives
Prepare weekly coaching call materials and agent performance summaries
Track agent metrics and assist in monthly performance reporting
Escalate issues proactively when blockers arise
Identify and flag promising leads for follow-up
Perform initial outreach where needed (non-closing role)
Ensure timely routing of leads to leadership for follow-up
Manage social media updates and agent recognition posts
Support retention efforts through communication and engagement initiatives 🎯 Requirements
5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
Fluent English (strong comprehension required — not just conversational fluency)
Experience with CRMs or transaction systems (BoldTrail, SkySlope, or similar)
Proven ability to work independently with minimal supervision
Strong organizational and project management skills
High attention to detail and strong follow-through
Comfortable working in fast-paced, evolving environments
Strong written and verbal communication skills
Ability to work across US time zones (Central Time preferred alignment) Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Virtual Assistant – Podcast Coordinator 🕒 Yesterday We Clone You 1 - 10 🏢 Enterprise ☁️ SaaS 👥 HR Tech Website LinkedIn All Job Openings Virtual Assistant coordinating podcast operations for a leading virtual assistant company. Responsible for research, outreach, and overall podcast workflow management. 🇲🇽 Mexico – Remote 💵 $6 - $8 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Legal Recruiter – Virtual Assistant 🕒 5 days ago The Ward Law Group, PL 51 - 200 👥 B2C ⚕️ Healthcare Insurance Website LinkedIn All Job Openings Legal Recruiter leading full-cycle hiring across various roles at The Ward Law Group. Seeking high-performing candidates in a collaborative and innovative environment. 🇲🇽 Mexico – Remote 💵 $1.2k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant 🗣️🇪🇸 Spanish Required Executive Assistant 🕒 April 13 Paired 1 - 10 🤝 B2B 🎯 Recruiter 👥 HR Tech Website LinkedIn All Job Openings Executive Assistant supporting a busy attorney-entrepreneur at a California estate planning law firm. Managing communications, schedules, and client interactions while handling personal tasks. 🇲🇽 Mexico – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Legal Recruiter – Virtual Assistant 🕒 April 10 The Ward Law Group, PL 51 - 200 👥 B2C ⚕️ Healthcare Insurance Website LinkedIn All Job Openings Legal Recruiter leading full-cycle hiring at The Ward Law Group, focusing on legal, operations, and corporate roles. Seeking high-performing recruiters to support the firm's growth. 🇲🇽 Mexico – Remote 💵 $1.2k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant 🗣️🇪🇸 Spanish Required Executive Assistant to CEO, Elite Operator, AI-Driven 🕒 April 7 Atomic - Remote Jobs 1 - 10 🎯 Recruiter 🏪 Marketplace Website LinkedIn All Job Openings Executive Assistant acting as the CEO’s right hand in a fast-growing AI company. Fully owning time, communication, and operations across multiple countries and time zones. 🇲🇽 Mexico – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

project managementadministrative workflowstask completioncontract reviewtransaction coordinationonboarding documentationperformance reportinglead trackingsocial media managementtechnical troubleshooting

Soft Skills

organizational skillsattention to detailindependent workstrong follow-throughcommunication skillsadaptabilityproblem-solvingtime managementcollaborationproactive escalation