Senior Executive Assistant

Agent

. Manage executive calendar, email, and daily administrative workflows .

Posted 4/21/2026full-timeRemote • 🇨🇴 ColombiaSenior💰 $1,800 - $2,200 per monthWebsite

About the role

Key responsibilities & impact

Manage executive calendar, email, and daily administrative workflows
Ensure all assigned tasks are completed without repeated follow-ups
Provide daily updates confirming task completion and status
Convert ideas, discussions, and priorities into structured plans, checklists, and timelines
Own projects from ideation through execution and completion
Build and maintain scalable operational systems and documentation
Review contracts for accuracy and ensure proper uploads (24–48 hour turnaround SLA)
Manage transaction coordination using SkySlope
Support CRM workflows using BoldTrail
Maintain compliance-ready documentation and audit trails
Support agents with technical troubleshooting and system guidance
Assist with onboarding documentation and training materials
Maintain and update structured onboarding and operational checklists
Ensure smooth handoffs between processes and team members
Provide clear, structured updates on ongoing tasks and initiatives
Prepare weekly coaching call materials and agent performance summaries
Track agent metrics and assist in monthly performance reporting
Escalate issues proactively when blockers arise
Identify and flag promising leads for follow-up
Perform initial outreach where needed (non-closing role)
Ensure timely routing of leads to leadership for follow-up
Manage social media updates and agent recognition posts
Support retention efforts through communication and engagement initiatives

Requirements

What you’ll need

5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
Fluent English (strong comprehension required — not just conversational fluency)
Experience with CRMs or transaction systems (BoldTrail, SkySlope, or similar)
Proven ability to work independently with minimal supervision
Strong organizational and project management skills
High attention to detail and strong follow-through
Comfortable working in fast-paced, evolving environments
Strong written and verbal communication skills
Ability to work across US time zones (Central Time preferred alignment)

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Agent Website LinkedIn All Job Openings 1 - 10 employees Great talent is global 🌏 - We help you hire top-tier, specialty, and senior talent globally. Senior Executive Assistant Job not on LinkedIn 🔥 0 minutes ago 🇨🇴 Colombia – Remote 💵 $1.8k - $2.2k / month ⏰ Full Time 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage executive calendar, email, and daily administrative workflows
Ensure all assigned tasks are completed without repeated follow-ups
Provide daily updates confirming task completion and status
Convert ideas, discussions, and priorities into structured plans, checklists, and timelines
Own projects from ideation through execution and completion
Build and maintain scalable operational systems and documentation
Review contracts for accuracy and ensure proper uploads (24–48 hour turnaround SLA)
Manage transaction coordination using SkySlope
Support CRM workflows using BoldTrail
Maintain compliance-ready documentation and audit trails
Support agents with technical troubleshooting and system guidance
Assist with onboarding documentation and training materials
Maintain and update structured onboarding and operational checklists
Ensure smooth handoffs between processes and team members
Provide clear, structured updates on ongoing tasks and initiatives
Prepare weekly coaching call materials and agent performance summaries
Track agent metrics and assist in monthly performance reporting
Escalate issues proactively when blockers arise
Identify and flag promising leads for follow-up
Perform initial outreach where needed (non-closing role)
Ensure timely routing of leads to leadership for follow-up
Manage social media updates and agent recognition posts
Support retention efforts through communication and engagement initiatives 🎯 Requirements
5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
Fluent English (strong comprehension required — not just conversational fluency)
Experience with CRMs or transaction systems (BoldTrail, SkySlope, or similar)
Proven ability to work independently with minimal supervision
Strong organizational and project management skills
High attention to detail and strong follow-through
Comfortable working in fast-paced, evolving environments
Strong written and verbal communication skills
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Hard Skills & Tools

project managementadministrative workflowstask completioncontract reviewtransaction coordinationonboarding documentationperformance reportinglead identificationsocial media managementcompliance documentation

Soft Skills

organizational skillsattention to detailindependent workstrong follow-throughcommunication skillsadaptabilityproblem-solvingtime managementteam collaborationproactive escalation