Administrative Assistant
African American Museum in Philadelphia
full-time
Posted on:
Location Type: Hybrid
Location: Philadelphia • Pennsylvania • United States
Visit company websiteExplore more
Salary
💰 $50,000 - $55,000 per year
About the role
- Manage calendars for the Director of Events, including scheduling meetings, coordinating logistics, and preparing agendas
- Support internal communication and coordination across departments
- Prepare reports, presentations, and meeting materials
- Maintain organized digital files and documentation across platforms
- Serve as a liaison between Events and other departments to ensure alignment and smooth operations
- Support special projects that enhance organizational effectiveness and team experience
- Assist with planning and execution of internal and external events, including special events and signature museum activations
- Provide administrative support for vendor payments, coordination, and day-of logistics for special events and signature museum activations
- Provide on-site support for major events, including evenings and weekends as needed
- Help track event timelines, deliverables, and follow-ups for special events and signature museum activations
- Provide administrative support for department meetings, training, and internal initiatives
- Assist with the planning and coordination of museum milestone recognitions, staff birthdays, and work anniversary records
Requirements
- 2--4 years of administrative and/or events experience
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with scheduling and project management tools
- Flexibility to support occasional evening and weekend events
- Interest in event planning and/or museums as a career path
- Strong interpersonal skills and a collaborative mindset
- Ability to anticipate needs and problem-solve proactively
- Passion for AAMP's mission and community engagement
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative experienceevent planningreport preparationpresentation preparationlogistics coordinationcalendar managementdigital file organizationtimeline trackingvendor payment coordinationproject management
Soft Skills
organizational skillsattention to detailmulti-priority managementwritten communicationverbal communicationinterpersonal skillscollaborative mindsetproblem-solvingflexibilityproactive anticipation of needs