African American Museum in Philadelphia

Administrative Assistant

• Manage calendars for the Director of Events, including scheduling meetings, coordinating logistics, and preparing agendas
• Support internal communication and coordination across departments
• Prepare reports, presentations, and meeting materials
• Maintain organized digital files and documentation across platforms
• Serve as a liaison between Events and other departments to ensure alignment and smooth operations
• Support special projects that enhance organizational effectiveness and team experience
• Assist with planning and execution of internal and external events, including special events and signature museum activations
• Provide administrative support for vendor payments, coordination, and day-of logistics for special events and signature museum activations
• Provide on-site support for major events, including evenings and weekends as needed
• Help track event timelines, deliverables, and follow-ups for special events and signature museum activations
• Provide administrative support for department meetings, training, and internal initiatives
• Assist with the planning and coordination of museum milestone recognitions, staff birthdays, and work anniversary records