Aflac

Executive Assistant III

Aflac

full-time

Posted on:

Location Type: Hybrid

Location: Columbus • 🇺🇸 United States

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Salary

💰 $50,000 - $75,000 per year

Job Level

Mid-LevelSenior

About the role

  • Organizes flow of work by reviewing correspondence and determining importance of such before distributing to executives or redirecting to the appropriate management team for feedback or response; answers questions and furnishes information to keep executive’s time free of minor detail work
  • Prepares a variety of complex, sensitive, or routine correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries
  • Serves as a liaison between executives, managers, and visitors as required; reviews requests and schedules appointments; resolves problems requiring in-depth knowledge of company policies and procedures and projects in progress; receives, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments, and maintains the executive calendar; coordinates travel arrangements and schedules meetings, prepares agendas and materials for presentations, and takes and prepares meeting minutes
  • Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data for and developing the department’s budget; submits travel and other expenses for payment or reimbursement
  • Maintains effective and accurate filing systems that provide a quick reference database of records including, but not limited to, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
  • Provides administrative support related to the operational functions of the department and assists with the training and development of subordinate secretaries and other administrative staff
  • Support leadership team through coordinating divisional/departmental meetings and events as well as supporting company events including Employee Appreciation Week, holiday celebrations, etc.
  • Performs other duties as required

Requirements

  • High School Diploma or Equivalent
  • Five years of administrative support experience, including two years supporting executive-level management
  • Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) designation (preferred)
  • Excellent oral, written and interpersonal communication skills to interact effectively and exercise discretion, judgment, and diplomacy when dealing with internal and external customers, and senior and executive management
Benefits
  • Medical, dental, and vision coverage
  • Prescription drug coverage
  • Health care flexible spending
  • Dependent care flexible spending
  • Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee)
  • 401(k) plans
  • Annual bonuses
  • Opportunity to purchase company stock
  • 11 paid holidays
  • Up to 20 days PTO to be used for any reason
  • State-mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked)
  • Other leaves of absence, if eligible

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportcorrespondence preparationfiling systems managementbudget developmentinvoice reconciliationmeeting coordinationtravel arrangementsdata compilationdocument processingscheduling
Soft skills
communication skillsinterpersonal skillsdiscretionjudgmentdiplomacyproblem-solvingorganizational skillsinitiativeteam supporttraining and development
Certifications
Certified Professional Secretary (CPS)Certified Administrative Professional (CAP)