Senior Administrative Assistant
Affirm
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $102,000 - $155,000 per year
Job Level
Senior
About the role
- Expert calendar management: Efficiently schedule meetings with internal and external partners, successfully anticipate and resolve conflicts, and ensure alignment across stakeholders.
- Meeting cadence and preparation: Create calendar events, draft agendas, develop presentation materials, and ensure attendees are informed and prepared. Provides daily recaps and meeting summaries via AI tooling to maintain clarity, alignment, and accountability.
- Meeting follow-up: Attend select meetings to capture key action items, track deliverables, and ensure timely completion of follow-up tasks.
- Event coordination: Plan and execute team-building activities, partner meetings, and on-site/off-site sessions with precision and attention to detail.
- Cross-functional collaboration: Partner closely with the Executive Support team to align priorities and share best practices across the wider Affirm organization.
- Administrative operations: Manage expense reports and organize complex travel logistics; own document preparation using Google Suite and Microsoft Office; take ownership of ad-hoc special projects as needed.
- Financial stewardship: Support invoice and purchase order processing, and collaborate with leadership and Finance to monitor and analyze departmental budgets and expenses.
Requirements
- 2–4 years of relevant administrative experience, ideally supporting a Revenue or Commercial leadership team.
- Highly proactive and strategic, anticipating needs, planning ahead, and ensuring leaders and teams are always prepared.
- Highly organized, reliable, and able to manage multiple priorities in a dynamic environment.
- Experience in a fast-paced, high-growth company, with the agility to pivot quickly as priorities evolve.
- Strong proficiency with Google Suite, Microsoft Office, Zoom, and expense/travel management software.
- Demonstrated professionalism, discretion, and sound judgment in handling sensitive information.
- A collaborative and communicative work style, with the ability to give and receive feedback constructively.
- A solutions-oriented, positive, and supportive approach to teamwork and problem-solving.
- A champion for team culture and engagement, coordinating recognition programs and reinforcing Affirm’s values.
- Willingness to travel 6–8 times per year for team and company meetings or events.
Benefits
- Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
- Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
- Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
- ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting preparationevent coordinationexpense managementtravel logisticsbudget monitoringinvoice processingaction item trackingdocument preparationpresentation development
Soft skills
proactivestrategic planninghighly organizedreliablecollaborativecommunicativesolutions-orientedpositive attitudeattention to detaildiscretion