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Leave Specialist
Aeroflow HealthLeave Specialist managing leave and accommodation requests for HR operations at Aeroflow Health. Ensuring compliance with employee leave laws and managing documentation processes.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in administering employee leave programs, ensuring compliance with federal and state laws such as FMLA and ADA, while effectively managing complex leave cases and maintaining accurate documentation. Strong organizational and communication skills are essential for facilitating leave accommodations and supporting employees throughout the process.
Highest-signal resume keywords
FMLA AdministrationADA ComplianceLeave Case ManagementHRIS ExperienceInterpersonal Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Leave Program AdministrationEligibility DeterminationCompliance AnalysisCase ManagementDocumentation Maintenance
Soft Skills
Organizational SkillsAttention to DetailDiscretionEmpathyCommunication Skills
Tools & Technologies
HRIS PlatformsLeave Management SystemsUKG
Certifications & Qualifications
SHRM-SCPPHR
Industry Keywords
FMLAADAPWFACFRAPFLHIPAAState-Specific Leave Laws
About the role
Key responsibilities & impact- Make eligibility determinations and approval or denial decisions for employee leave and accommodation requests by evaluating the full scope of applicable federal, state, and local laws (including FMLA, ADA, PWFA, and state-specific programs).
- Independently assess complex and overlapping leave scenarios to determine appropriate leave designation, duration, and compliance requirements.
- Administer employee leave of absence programs, including but not limited to FMLA, ADA, PWFA, personal, parental, military, and state-specific leave laws.
- Serve as the primary point of contact for employees and managers regarding leave policies, eligibility, and processes.
- Process leave requests, track leave usage, and maintain accurate documentation in HRIS or leave management systems.
- Partner with employees, managers, and HRBPs, and HR leadership to facilitate leave accommodations and return-to-work plans, in compliance with ADA and other regulations.
- Ensure compliance with all applicable laws (FMLA, ADA, HIPAA, PWFA, state regulations) and internal policies.
- Coordinate with payroll, benefits, and other internal teams to ensure proper benefit continuation and compensation during leave.
- Analyze trends in leave utilization and internal processes to identify opportunities to better support employees and facilitate a more smooth and efficient process.
- Manage and oversee communication with third-party leave administrators (if applicable), while retaining internal ownership of leave determinations, compliance decisions, and case resolution.
- Prepare and distribute required notices and documentation within required timeframes.
- Stay current on changes to leave-related laws and recommend process or policy updates as needed.
- Prepare ongoing and ad-hoc reporting and analytics related to leave trends and utilization.
- Support reporting and documentation questions as needed for internal use, reporting, and compliance audits.
- Employee has an individual responsibility for knowledge of and compliance with laws, regulations, and policies. Compliance is a condition of employment and is considered an element of job performance.
- Maintain HIPAA/patient confidentiality
- Regular and reliable attendance as assigned by your schedule.
- Other job duties assigned.
Requirements
What you’ll need- Bachelors degree in Human Resources, Business Administration, a related field, or equivalent experience.
- Relevant certifications (e.g., SHRM-SCP, PHR) are preferred.
- Minimum of 5 years of experience in human resources directly administering employee leave programs, including FMLA and ADA, with responsibility for eligibility determinations and case outcomes.
- Strong knowledge of federal and state employment and leave laws (e.g., FMLA, ADA, CFRA, PFL, etc.).
- Experience handling complex leave cases involving the overlap of multiple leave and employment laws (e.g. overlap of FMLA & ADA or PWFA)
- Experience independently approving, denying, and managing leave cases without reliance on a third-party administrator to make determinations.
- Experience with leave case management systems and HRIS platforms (e.g., UKG, etc.).
- Exceptional organizational skills and attention to detail.
- Experience managing a high volume of cases with a largely remote workforce across multiple states.
- Strong interpersonal skills; ability to handle sensitive situations with discretion and empathy.
- Ability to manage multiple cases simultaneously and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
Benefits
Comp & perks- Competitive Pay
- Health Plans with FSA or HSA options
- Dental, and Vision Insurance
- Optional Life Insurance
- 401K with Company Match
- 12 weeks of parental leave for birthing parent/ 4 weeks leave for non-birthing parent(s)
- Additional Parental benefits to include fertility stipends
- Free diapers
- Breast pump
- Paid Holidays
- PTO Accrual from day one
- Employee Assistance Programs
- SO MUCH MORE!!