Aecon Group Inc.

Project Manager

• Provides project analysis, data, and cost reports to management, including support for month-end reconciliations
• Supports project Superintendent, Foremen, and field staff in managing projects, crews, and quality control processes
• Tracks and reports on productivity, costs, and project progress, ensuring timely delivery of materials and equipment
• Performs quantity take-offs, coordinates with architects, engineers, vendors, and suppliers, and integrates plans and schedules
• Liaises with stakeholders, informs them about project schedules, and coordinates the preparation and submission of as-built drawings
• Manages administrative documentation, maintains files and correspondence on active and completed projects, and submits invoicing
• Communicates with customer technical support and provides technical support to field staff

Project Coordinator

• As part of the Project Management Office (PMO) team, you will support the various construction projects in which ONxpress Civils is involved.
• Coordinate preparation and delivery of project deliverables among the various Alliances teams and in coordination with our counterparts from Metrolinx.
• Support Alliances team with organizing and monitoring their deliverables: timeline, list of tasks, owner.
• Provide status and progress reports to project team, management, and client.
• Assist in producing some deliverables (reports, memos, PowerPoint presentations, minutes of meeting) as required.
• Support teams with understanding and implementing policies and procedures when preparing our deliverables.
• Act as the owner of SharePoint’s structure and rules: Define common rules to be used in folders.
• Propose action to improve or accelerate access requests.
• Be the point of contact for IT and Metrolinx counterparts.

Coordinator, Project Management Office

• Serves as the primary point of contact for vehicle-related matters, including coordination with superintendents, drivers, and leasing company.
• Administers fuel card programs, track mileage, and monitor fuel usage across the fleet.
• Manages vehicle insurance documentation and ensures compliance with company policies.
• Coordinates vehicle assignments, swaps, and reassignments, maintaining accurate records of all changes.
• Reconciles fleet-related accounts and handles miscellaneous vehicle-related tasks such as maintenance scheduling, 407 toll correspondence, and pay slip distribution.
• Prepares reports related to fleet usage and management.
• Contributes to the development and improvement of fleet policies, procedures, and reporting tools.
• Receives, meticulously reviews, and processes invoices related to fleet and gas cards ensuring strict adherence to company policies and procedures.
• Reviews and processes invoices related to general services. Verifies accuracy of each invoice, matches invoices with corresponding purchase orders and packing slips.
• Manages AP mailboxes by sorting, categorizing, distributing, and answering AP requests.
• Maintains detailed records for audit and accountability purposes.
• Assists the finance team with accounts payable tasks and other clerical duties as required.

Project Administrator, Finance

• Carry out detailed constructability reviews to develop the engineering design requirements, project schedule, manpower and procurement requirements.
• Supports project Superintendent, Foremen, and field staff in managing projects, crews, and quality control processes.
• Plan and implement an engineering and construction program, including defining the project plan, activities, milestones, and manpower requirements.
• Assist in Developing and maintains the project schedule and budget for the engineering and construction segments of the project.
• Identify project milestones and adjustment to schedules.
• Identify project manpower requirements and coordinates manpower with appropriate trades and subcontractors.
• Coordinate preparation and delivery of project deliverables, design documents, as built drawings, turnover documents, etc.
• Review project design for compliance with engineering principles, company standards, customer contract requirements and related specifications.
• Coordinate activities relating to technical developments, scheduling and resolving engineering design and test problems.
• Evaluate and recommend design changes, specifications and drawing releases.
• Provide status and progress reports to customer, project team, and management.
• Forecast and track change orders and scope changes.
• Assist and monitor safety programs and statistics as required.
• Write and review purchase specifications and subcontract documents.
• Involved actively in quality assurance with regards to understanding and implementing policies and procedures.
• Provide estimating and project management back-up as required.
• Perform other duties and responsibilities as assigned by supervisor/manager.
• Develop and write reports and business correspondence.
• Wil be required to work out of field trailer as necessary.

Senior Project Coordinator

• Lead the coordination and integration of multidisciplinary design teams.
• Review and approve design deliverables to ensure compliance with project specifications, codes and standards.
• Review designers schedules, progress reports and identify delays or deviations from the original estimate.
• Ensure that design progress is accurately reflected in monthly progress reports and payment applications.
• Collaborate with project controls to validate earned value and support accurate forecasting.
• Liaise with internal teams including engineering, construction, and project controls to ensure seamless design execution.
• Interface with the client to raise issues related to design delays, scope changes, or non-compliance.
• Support resolution of design-related issues and facilitate timely design-making.
• Contribute to monthly applications for payment by validating design progress and deliverables.
• Ensure all design-related risks and changes are documented and communicated.

Project Manager, Design & Technical

Administration

• Learn, interpret, and apply organizational policies, rules, and regulations.
• Handle invoices with respect to distribution to appropriate departments for approval.
• Create and submit project billing.
• Coordinate and prepare job packages.
• Prepare monthly financial data.
• Maintain an organized data tracking system.
• Performs other duties and responsibilities as required.

Project Administrator

Recruitment

• Reporting to the Director, Talent Acquisition, the Executive Search Recruiter will lead and execute VP-level and other mission-critical searches across Aecon.
• Lead end-to-end searches for VP level and other highly specialized or business-critical senior roles.
• Partner closely with the executive team and senior stakeholders to define success profiles, competencies, and hiring strategies.
• Manage confidential and high-stakes searches with discretion and professionalism.
• Conduct deep market mapping and talent research for executive and niche roles.
• Build and maintain long-term relationships with senior-level talent.
• Provide insights on talent availability, competitor landscapes, and compensation trends.
• Design customized search strategies.
• Act as a trusted advisor to leaders on executive hiring decisions, trade-offs, and timelines.
• Influence role design and organizational structure when needed to attract top talent.
• Conduct in-depth executive interviews and assessments.
• Ensure a high-touch, best-in-class candidate experience.
• Guide candidates through complex decision-making processes.
• Partner with Talent Partners and HR leadership to align executive hiring with overall talent strategy.
• Help evolve executive recruiting best practices, tools, and processes.