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Junior Document Controller
Aecon Group Inc.Jr. Document Controller responsible for project document management at Aecon.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates proficiency in document control practices, including electronic file management and metadata maintenance, while effectively supporting project documentation processes and team collaboration.
Highest-signal resume keywords
Document Control ExperienceElectronic File ManagementAdobe Acrobat ProficiencyAconex FamiliarityOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document Metadata ManagementFile Naming and NumberingDocument Register MaintenanceRFI Tracker ManagementVersion ControlDocument Control ProceduresProcess ImplementationDocumentation CreationProject ArchivingMeeting Administration
Soft Skills
Excellent Communication SkillsRelationship BuildingOrganizational SkillsAttention to DetailTime Management
Tools & Technologies
SharePointAconexAdobe AcrobatBluebeamWinZip
Industry Keywords
Document Management SystemsProject DocumentationConfidentialityWorkflow MonitoringFast-Paced Environment
About the role
Key responsibilities & impact- Support the administration and use of designated document management systems, including SharePoint, Aconex, or other project-approved platforms.
- Assist with creating and maintaining project folders, libraries, distribution lists, participant matrices, and document registers in accordance with established procedures.
- Upload, route, distribute, and file project documents, drawings, correspondence, and transmittals under the direction of the Document Control Manager or senior document control team members.
- Assist with checking document metadata, file naming, numbering, revision status, and required fields for completeness and accuracy before processing.
- Support the receipt, capture, control, and distribution of project and bid documentation while maintaining confidentiality and version control.
- Help monitor document control inboxes, requests, and workflows to support timely processing and distribution of project information.
- Escalate processing delays, missing information, system issues, or quality concerns to the Document Control Manager or appropriate project contact in a timely manner.
- Assist with maintaining reporting tools, document registers, RFI trackers, and other logs used to monitor document status and overdue responses.
- Support proposal and project archiving activities, including organizing records and preparing documentation for closeout in accordance with project requirements.
- Provide basic support to internal project team members and, when directed, external users on document control practices and submission requirements.
- Assist with meeting administration when required, including preparing minutes, action logs, and related documentation.
- Participate in document control improvement initiatives and data management activities as assigned.
- Perform other document control and administrative duties as assigned.
Requirements
What you’ll need- Bachelor’s Degree or College Diploma preferred, or equivalent experience.
- 1+ years of document control experience, or a recent graduate with a related post-secondary education.
- Proficient in electronic file management (e.g. Explorer and WinZip).
- Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam.
- Ability to accurately and efficiently setup, create and maintain documentation metadata.
- Ability to interpret and implement process, procedures, workflows and standards.
- Ability to document work tasks (work instructions).
- Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
- Excellent written and verbal communication skills.
- Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
- Familiar with EDMS systems such as Aconex and/or Unifier.
Benefits
Comp & perks- Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
- Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
- Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs) , to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
- Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.