AECOM

Senior Procurement Specialist

AECOM

full-time

Posted on:

Location Type: Remote

Location: California • United States

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Salary

💰 $100,000 - $182,000 per year

Job Level

Senior

About the role

  • Oversee all phases of the acquisition process, from initiation to contract closeout ("cradle to grave").
  • Review all major procurements for accuracy, ensuring timely contracts with complete documentation in compliance with judiciary regulations and local policies.
  • Develop and regularly maintain standard operating procedures for procurement and the receipt of goods and services.
  • Prepare supporting documentation for the procurement of supplies, equipment, services, architect-engineering, construction, and furnishings through new contracts, competitive bids, or existing contracting vehicles.
  • Draft pre-award specifications, solicitations, requests for information, and proposals or quotations, ensuring they are thorough, clear, and aligned with customer needs.
  • Ensure procurement staff conducts comprehensive research and evaluates suppliers based on price, quality, selection, service, support, reliability, production, and history, as applicable to the acquisition.
  • Compose supporting documentation for issuance of contracts, awards, and purchase orders.
  • Record initial obligations and adjustments, ensuring valid obligations are accurately documented and kept current.
  • Evaluate and monitor contract performance to ensure compliance with obligations and resolve conflicts effectively.
  • Plan and coordinate the delivery and installation of purchases, services, and construction, interfacing frequently with CAHSR, vendors/contractors, and support contractors to ensure compliance with performance periods and proper record-keeping.
  • Under management supervision, coordinate the review of customized contract drafts with stakeholders (e.g., Legal, Risk Management, Audit Services, Environmental Services, Safety) to mitigate risks.
  • Ensure compliance with legal, regulatory, and internal CAHSR policies and regulations.
  • Respond promptly to customer and supplier inquiries regarding order status, changes, or cancellations to support CAHSR needs.
  • Actively promote and maintain safety in all day-to-day activities.
  • Tracks the status of requisitions, contracts, and orders. Reconcile outstanding invoices and process payments in accordance with contract terms and conditions.
  • Contributes to the overall success of the AECOM and CAHSR office by performing all other duties and responsibilities as assigned.
  • Provide coaching and mentoring to designated staff in the procurement process to enhance team capabilities.
  • Contribute to the overall success of AECOM and CAHSR by performing other duties as assigned.

Requirements

  • BA/BS + 8 years of relevant experience or demonstrated equivalency of experience and/or education
  • Master's degree (or higher degree) from an accredited educational institution authorized to grant baccalaureate degrees in Business, Acquisitions, Legal or related field.
  • Extensive knowledge of the California State Contracting Manual (SCM)
  • Contracting Professional Certification : FAC-C Professional, DAWIA Level II or III, or an equivalent certification.
  • Exceptional Communication Skills: Strong ability to communicate effectively both in writing and verbally.
  • Multitasking and Organizational Skills: Demonstrated ability to manage multiple tasks simultaneously, maintain strong organizational skills, and effectively prioritize in dynamic and changing situations.
Benefits
  • medical, dental, vision, life, AD&D, disability benefits
  • paid time off
  • leaves of absences
  • voluntary benefits
  • perks
  • flexible work options
  • well-being resources
  • employee assistance program
  • business travel insurance
  • service recognition awards
  • retirement savings plan
  • employee stock purchase plan
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
procurementcontract managementcontract performance evaluationdocumentation preparationsupplier evaluationrisk mitigationinvoice reconciliationcompetitive biddingpre-award specifications draftingorder tracking
Soft Skills
communicationmultitaskingorganizational skillscoachingmentoringproblem-solvingteam collaborationcustomer serviceadaptabilityleadership
Certifications
FAC-C ProfessionalDAWIA Level IIDAWIA Level IIIBachelor's degreeMaster's degreeBusiness degreeAcquisitions degreeLegal degreerelated field degreecontracting professional certification