Executive Assistant

Advocate Aurora Health

Executive Assistant providing comprehensive administrative support to healthcare executives. Manages schedules, communications, and logistics in a fast-paced environment.

Posted 4/22/2026full-time🇺🇸 United StatesMid-LevelSenior💰 $31 - $46 per hourWebsite

About the role

Key responsibilities & impact

Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.
Manages travel arrangements and expense reporting on executive’s behalf.
Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
Greets/meets with high-level visitors, representing the executive leader and serving as their liaison for organizational initiatives.
Initiates communications with other leaders as they relate to operational, strategic, and substantive matters.
Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
Develops complex documents and correspondence independently or with executive input.
Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information.
May present this material/information to others.
Establishes and maintains filing systems and confidential records.
Operates and maintains office equipment; may order supplies as needed.
Assists with departmental budget administration.
Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
Serves as a resource for other administrative staff, answering questions and providing training.

Requirements

What you’ll need

Typically requires 4 years of experience in an administrative assistant position; 2 years of executive-level experience preferred.
Advanced time management and prioritization.
High degree of confidentiality and discretion.
Independent problem-solver and demonstrated ability to take initiative.
Strong written and verbal communication skills.
Demonstrated ability to tactfully and effectively communicate with various individuals, including highly visible customers/leaders.
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).

Benefits

Comp & perks

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel arrangementsexpense reportingevent coordinationdocument developmentreport preparationresearchfiling systemsbudget administrationoffice equipment maintenance

Soft Skills

time managementprioritizationconfidentialitydiscretionproblem-solvinginitiativewritten communicationverbal communicationinterpersonal communicationtraining