Medical Office Assistant

AdvanceCare

Medical Coordinator/Assistant in a hybrid role, managing administrative tasks for individuals with intellectual disabilities. Supporting the smooth operation of the medical department within a growing healthcare organization.

Posted 7/19/2026full-timeLa Vergne • Tennessee • 🇺🇸 United StatesMid-LevelSenior💰 $16 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in medical case management, including the coordination of service plans and effective communication with individuals, families, and agencies. Proficient in administrative tasks and maintaining accurate patient records while utilizing medical terminology.

Highest-signal resume keywords

Medical Case ManagementService Plan MonitoringAdministrative SkillsEffective CommunicationKnowledge of Intellectual Disabilities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Medical TerminologyData EntryReport PreparationSupervision TechniquesProgram Implementation

Soft Skills

FlexibilityOrganizational SkillsJudgmentMultitaskingInterpersonal Skills

Tools & Technologies

MS WordExcelOutlookGoogle DocsWindows

Certifications & Qualifications

Liability Insurance

Industry Keywords

Intellectual DisabilitiesCommunity ActivitiesRegulatory GuidelinesPatient RecordsAgency Coordination

About the role

Key responsibilities & impact

Function as a medical case manager for the assigned individuals served in our Family Model Program
Monitor the individual’s service plan in accordance with the regulatory guidelines
Coordinate and arrange appointments, meetings, and other administrative matters on behalf of individuals served or staff members
Assist in a supportive role for the individual served and his/her family
Work with other Agencies on behalf of the assigned individual served
Assist Director in interviewing prospective individuals served and their families
Utilize computerized systems to schedule appointments and maintain patient records
Perform administrative duties such as filing, data entry, and office management
Utilize medical terminology accurately in communication and documentation
Work with the Director in promoting community acceptance and support through participation in community activities and/or liaison efforts with other agencies and/or entities
Assist in the performance of other duties as required by the needs of individuals served and as assigned by the Director
Perform other duties and responsibilities as assigned and as needed

Requirements

What you’ll need

Cooperates with anyone who evaluates the home or represents the various agencies that place individuals in the home
Ability to prepare necessary reports and records of individuals' program progress with neatness, accuracy, and completeness
Knowledge of practices and techniques of programming for individuals with intellectual disabilities
Ability to exercise judgment in interpreting and implementing programs
Ability to implement proper practices and techniques of supervision
Ability to maintain effective verbal and written communication with staff, individuals' families, individuals and outside service providers
Must be flexible and organized
Strong administrative skills with attention to detail
Ability to multitask and prioritize tasks effectively
Must maintain liability insurance, good driving record, and reliable transportation
Must be able to work without close supervision
The ability to interact with a wide range of people
Good Computer skills: MS Word, Excel knowledge and Excel Spreadsheets, Outlook, Google Docs, and Windows.

Benefits

Comp & perks

Dental insurance
Flexible schedule
Health insurance
Paid time off
Referral program
Vision insurance
Paid Orientation
Paid Training