Executive Assistant

Adolescent Wellness Academy

Executive Assistant managing high-level priorities and administrative tasks for Co-CEOs of behavioral health organizations. Involves project management in finance, contracts, and credentialing.

Posted 6/9/2026full-timeRemote • Florida • 🇺🇸 United StatesJuniorMid-Level💰 $55,000 per yearWebsite

About the role

Key responsibilities & impact

Take ownership of executive inbox management: flag, action, organize, and keep priorities moving on behalf of the Co-CEOs
Own financial administrative tasks including invoice processing, accounts payable, credit card reconciliation, and expense categorization
Review, organize, and maintain contracts, agreements, and sensitive organizational documents
Support medical credentialing processes and documentation across both organizations
Assist with software setup, CRM integrations, and platform management; serving as a reliable resource for system questions across the org
Process daily fax and mail intake, routing items appropriately and keeping nothing in the queue
Build and maintain Excel trackers, reports, and operational spreadsheets
Contribute to special projects as organizational needs evolve
Support internal operations including agendas, meeting notes, correspondence, and cross-departmental coordination

Requirements

What you’ll need

2+ years in a medical administrative, operations, or executive support role
Comfortable navigating multiple software platforms and picking up new systems quickly; prior CRM or EMR exposure is a plus
Functional Excel skills with the ability to learn more on the job
Highly independent and self-directed, with the ability to manage competing priorities without much guidance
Organized, detail-oriented, and proactive -- follows through and takes pride in the quality of their work
Looking for a stable, long-term role where you can grow laterally, build expertise, and become an indispensable part of how leadership operates
Discreet with sensitive information and steady under shifting priorities.

Benefits

Comp & perks

Flexible Schedule
Monday-Friday

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

invoice processingaccounts payablecredit card reconciliationexpense categorizationcontract managementmedical credentialingExcelCRM integrationsplatform managementreporting

Soft Skills

independentself-directedorganizeddetail-orientedproactiveability to manage competing prioritiesdiscretionsteady under shifting priorities