Administrative Assistant

Adolescent Wellness Academy

Executive Assistant supporting the CEO of AWA and PRC in managing schedules and operational tasks. Requires bilingual skills in English and Spanish with strong Excel proficiency.

Posted 5/8/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $51,000 per yearWebsite

About the role

Key responsibilities & impact

Manage the Co-CEO's calendar, appointments, and scheduling across multiple priorities
Track action items, deadlines, and follow-ups to ensure nothing gets missed
Build and maintain Excel trackers, reports, and operational spreadsheets
Prepare agendas, meeting notes, and recap summaries for internal meetings
Draft and organize correspondence, memos, and internal communications
Coordinate with department leads and clinical directors across AWA and PRC locations
Handle day-to-day administrative tasks and special projects as directed
Communicate professionally on behalf of executive leadership in both English and Spanish

Requirements

What you’ll need

2+ years in an administrative, executive assistant, or operations support role
Bilingual fluency in English and Spanish — written and verbal — required
Strong proficiency in Microsoft Excel and the full Microsoft 365 suite (Outlook, Teams, Word, PowerPoint)
Highly organized with strong attention to detail and the ability to juggle multiple priorities
Reliable, discreet, and trustworthy with confidential information
Proactive communicator who follows through without being chased
Experience in healthcare or behavioral health a plus, not required
Positive, team-first attitude — someone who takes pride in making others' work easier

Benefits

Comp & perks

Flexible Schedule
Monday-Friday

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementaction item trackingExcel trackingreport preparationagenda preparationcorrespondence draftingadministrative tasksproject managementbilingual communication

Soft Skills

organizational skillsattention to detailreliabilitydiscretiontrustworthinessproactive communicationteamworkpositive attitude