Adda

Accounts Payable

• You’ll play a vital role in managing our accounts payable process, contract administration, and project financial workflows.
• You’ll work cross-functionally with Site Ops, Procurement, Finance, and Legal to ensure smooth and accurate payments, financial tracking, and compliance.
• Draft and route consultant agreements, work orders, and change orders via DocuSign.
• Maintain organized records for all project and consultant documents.
• Coordinate closely with Procurement and Site Ops to update Forecasts and Buy Out Logs.
• Review and approve subcontractor change requests; collaborate with Legal as needed.
• Review and code project and non-project vendor invoices.
• Reconcile against contracts, POs, and prior payments.
• Manage invoice entry and payment via Airbase, including ACH and virtual card (VCC) processes.
• Set up and maintain utility accounts for each project and manage monthly invoicing.
• Track and ensure vendor insurance compliance before payment.
• File and manage preliminary notices, conditional and unconditional lien releases.
• Support monthly Forecast-to-Actual reconciliations across projects.

Contract and Accounts Payable Accountant

Accounts Receivable

• Manage the full cycle of accounts receivable, including generating, reviewing, and distributing invoices
• Process and apply customer payments accurately and on a timely basis
• Conduct proactive collection activities on past-due accounts, including phone calls, emails, and correspondence
• Investigate and resolve payment discrepancies, billing errors, and customer disputes
• Prepare and analyze AR aging reports to monitor the status of delinquent accounts and assess credit risk
• Assist with month-end and year-end close procedures, ensuring all AR-related entries are accurate
• Support financial audits by providing necessary documentation and explanations
• Identify and implement opportunities to improve, standardize, and streamline the accounts receivable and collections processes

Senior Accountant/AR Specialist

Support Engineer

• Handle advanced technical issues across multiple environments
• Take ownership of problems from start to finish
• Collaborate with peers to share knowledge and improve outcomes
• Contribute to and refine the knowledge base
• Identify repetitive tasks or patterns and propose improvements
• Support projects such as migrations and security enhancements

IT Support Engineer

IT Support

• Review and triage incoming support requests in the Retail and Corporate Helpdesk queue; resolve or escalate to engineers as needed.
• Welcome new hires by setting up accounts, provisioning hardware/software, and ensuring a seamless first-day experience.
• Partner with Retail Stores during internet outages, coordinating with Internet Service Providers to ensure quick recovery.
• Manage hardware logistics, including ordering, shipping, returns, and tracking for the Nashville location.
• Create and update documentation to support a single source of truth for processes and solutions.
• Support new Retail Store openings by ensuring timely delivery of hardware and coordinating onsite technician visits.
• Contribute to business continuity by dispatching field technicians and procuring replacement hardware as needed.
• Analyze ticket trends and prepare weekly summaries to support discussions on reducing recurring issues.

Help Desk Specialist

Project Manager

• Own the full lifecycle of field technology deployments — from scheduling and logistics through installation and validation — for new retail stores, lab upgrades, and corporate spaces.
• Represent the IT organization in internal meetings, providing updates, recommendations, and final decisions once fully ramped.
• Coordinate equipment delivery and technical labor for new and existing sites, including internet circuit installations, endpoint device deployments, and network cutovers.
• Collaborate cross-functionally with IT Engineering, Procurement, and Operations to ensure hardware and configurations meet company standards and business timelines.
• Maintain and enhance documentation for field services standards, installation procedures, and vendor responsibilities, creating a centralized knowledge base for consistency and scalability.
• Test and validate endpoint devices and other user-facing hardware to ensure quality control and reliability across the fleet.
• Assist in evaluation and rollout of new optometrical or specialized lab devices, partnering with business teams to ensure successful field integration.
• Monitor project progress, resolve blockers, and keep stakeholders informed of decisions, risks, and milestones.
• Leverage and manage vendor partnerships, ensuring service quality while identifying new opportunities for improved performance or cost efficiency.
• Travel to sites (~15%) to oversee installs, validate quality, and optimize deployment processes.
• Partner with onsite IT logistics and field technicians to prioritize day-to-day execution and maintain clear accountability for project deliverables.

IT Field Services Project Manager

IT Support Specialist

IT Field Services Project Manager – Hybrid

• Manage the full cycle of accounts receivable, including generating, reviewing, and distributing invoices
• Process and apply customer payments accurately and on a timely basis
• Conduct proactive collection activities on past-due accounts
• Investigate and resolve payment discrepancies, billing errors, and customer disputes
• Prepare and analyze AR aging reports
• Reconcile AR sub-ledger to the general ledger
• Develop and maintain strong, positive relationships with customers
• Assist with month-end and year-end close procedures