ADC Therapeutics

Administrative Assistant – Contractor to Permanent

ADC Therapeutics

contract

Posted on:

Location Type: Hybrid

Location: New Providence • New Jersey • United States

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About the role

  • Provide flexible, proactive administrative support to various Executive Leadership Team (ELT) leaders and other leaders as organizational needs dictate—you'll support whoever needs help, when they need it.
  • Take initiative to identify and solve problems before they escalate; anticipate needs and act on them
  • Proactively coordinate meetings from invite to presentation preparation.
  • Arrange and book complex and detailed travel plans for both domestic and international travel, creating itineraries and agendas and compiling documents for travel-related meetings and industry conferences.
  • Create and submit expense reports via Concur for various leaders as needed.
  • Create and submit purchase order requests for leadership team members.
  • Assist with candidate interview scheduling, travel arrangements, and onsite interview coordination and candidate care.
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
  • Serve as an organizational "utility player” pitching in on special projects, covering for colleagues, and filling gaps wherever they arise.
  • Partner and collaborate with other office admin team members to ensure the overall office needs are met and we maintain a positive and enjoyable office culture.
  • Provide office management and upkeep on assigned office day(s) which includes mail distribution, general office clean-up and preparation for meetings, catering/lunch orders and office supplies.
  • Embrace the small company environment where everyone contributes beyond their job description to help the team succeed.

Requirements

  • Bachelor's degree preferred
  • 5+ years of experience in providing support to high-level executives, including C-suite members
  • Experience in the Pharmaceutical/Biotech industry preferred, but not required
  • Demonstrated "roll up your sleeves" mentality with a track record of proactively identifying needs and taking action
  • Comfortable working in a lean organization where adaptability and willingness to help across functions are critical
  • Professional, positive manner, with experience in a role requiring a high degree of confidentiality.
  • Significant responsibility working in a dynamic, demanding, and fast-paced environment
  • Self-starter who takes ownership and doesn't need to be micromanaged; you see what needs doing and do it
  • Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure, and within deadlines
  • Outstanding verbal and written communication skills; strong ability to inform and engage through written communications
  • Excellent interpersonal and relationship-building skills at all organizational levels
  • Strong project management skills and the ability to support multiple people and projects and to multi-task
  • Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops
  • Strong work ethic and entrepreneurial spirit; you understand that in a small biotech, success requires everyone to contribute wherever needed
  • True team player who thrives on collaboration and supporting colleagues across the organization
  • Proficient in MS Office, TEAMs and with Advanced Outlook organizational skills
Benefits
  • Flexible work arrangements
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementexpense report creationpurchase order requeststravel planningmeeting coordinationcandidate interview schedulingoffice managementproblem-solvingattention to detailmulti-tasking
Soft Skills
proactiveadaptabilityconfidentialityorganizational skillscommunication skillsinterpersonal skillsteam playerresourcefulnessownershipcollaboration
Certifications
Bachelor's degree