Senior Executive Assistant, CFO
AdaptHealth
full-time
Posted on:
Location Type: Hybrid
Location: Philadelphia • Pennsylvania • United States
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Job Level
About the role
- Manage complex calendars for C-Suite executives, prioritizing, scheduling and coordinating meetings, appointments, and travel arrangements
- Serve as the primary point of contact for the executives, handling calls, emails, and correspondence with professionalism and discretion
- Prepare detailed agendas, briefing materials, and presentations for high-stakes meetings, ensuring executives are well-prepared
- Draft, edit, and review correspondence, reports, and documents on behalf of the executives
- Anticipate and proactively address the needs of executives by providing timely support, including research and data analysis
- Maintain and organize executive files, both electronic and paper, ensuring easy access and retrieval of information
- Handle sensitive and confidential information with discretion
- Act as a liaison between the CFO, external stakeholders, and internal teams, ensuring clear and efficient communication of priorities and objectives
- Build and maintain strong relationships with board members, senior leaders, and external stakeholders
- Coordinate communication across departments, ensuring alignment with company goals
- Organize and manage logistics for leadership meetings, executive off-sites, conferences and team events, including setting agendas, drafting presentations, recording minutes, and tracking follow-ups
- Facilitate the preparation and distribution of materials for board meetings and executive presentations
- Oversee expense management for executives, including budgeting, invoicing, and expense reporting
- Maintain and organize confidential files, contracts, and records
- Implement and refine processes to enhance the efficiency of the C-Suite office
- Manage office tools and software to ensure streamlined workflows
- Arrange domestic and international travel for executives, including flights, accommodations, transportation, and itineraries
- Prepare travel expense reports and ensure timely reimbursement processing
- Assist with special projects and initiatives directed by the CFO, SVP Investor Relations, and the rest of the Finance & Accounting leadership team
Requirements
- Minimum of 5 years of experience as an executive assistant or in a similar administrative role, in a publicly traded company
- Bachelor’s degree preferred
Benefits
- WFH Flexible
- Hybrid position with in-office presence in our Conshohocken HQ at least three days per week
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting coordinationtravel arrangementsdata analysisexpense managementbudgetingdocument draftingpresentation preparationlogistics managementfile organization
Soft Skills
professionalismdiscretioncommunicationrelationship buildingproactive supportorganizational skillsattention to detailtime managementproblem-solvingcollaboration