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About the role
Key responsibilities & impact- Prepare reports, presentations and communications.
- Manage calendars, meetings, travel arrangements and expense reports.
- Coordinate services, purchase orders and vendors.
- Oversee office logistics and new employee onboarding.
- Manage documentation and administrative processes.
- Support cross-functional projects and monitor deliverables.
- Identify and optimize internal processes.
- Act as a liaison with internal and external stakeholders.
- Collaborate with facilities, security and maintenance teams.
- Participate in sustainability and employee well‑being initiatives.
- Ensure confidentiality and data protection.
- Modernize reception and office management practices.
Requirements
What you’ll need- 5 to 10 years of administrative experience.
- Excellent organizational skills, ability to multitask and strong attention to detail.
- Proficiency in Microsoft 365.
- Bilingual in French and English (spoken and written) required.
- Excellent communication and customer service skills.
- Professionalism, reliability and rigor.
- Assets: experience in event coordination or client reception.
- Knowledge of access control systems or ticketing tools.
Benefits
Comp & perks- As an equal opportunity employer, Acuity Inc. is committed to providing reasonable accommodations in its application process for qualified individuals with disabilities and for disabled veterans.
- Knowledge of French is required for positions permanently based in Quebec so the incumbent can communicate as needed with colleagues and vendors in Quebec.
- French-language training is offered to any permanent employee in Quebec who does not have a sufficient command of French.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative experienceevent coordinationclient receptionaccess control systemsticketing toolsMicrosoft 365
Soft Skills
organizational skillsmultitaskingattention to detailcommunication skillscustomer service skillsprofessionalismreliabilityrigor