Administrative Assistant
Acuity International
full-time
Posted on:
Location Type: Office
Location: Cape Canaveral • Arizona, Florida, Oregon • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provides critical support to the healthcare team within the ICE Detention Facility.
- Ensures the smooth operation of medical administrative functions, including scheduling, documentation, and coordination of care.
- Serves as a liaison between medical staff, detainees, and facility administration, maintaining confidentiality and compliance with federal standards.
- Coordinates and implements office services, interprets and communicates operating policies.
- Analyzes Health unit operating practices such as record keeping systems, forms control, office layout, and creating new systems or revising established procedures.
- Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
- Assembles and categorizes facts and figures for written computation and calculations.
- Uses various software applications, such as spreadsheets to manipulate and/or format data and/or reports.
- Identifies “close calls” and/or safety concerns to supervisory personnel.
- Reviews and answers correspondence.
- Coordinates collection and preparation of operating reports such as time and attendance, terminations, and budget expenditures.
- Answers calls, schedules appointments, greets patients, and organizes files.
- Updates and maintains patient charts.
- Monitors radio communication and internet communication.
- Assists with managing the day-to-day activities and prioritizing tasks.
- Attends and participates in a variety of meetings and task force groups.
Requirements
- Minimum of 3 years work experience in administration field.
- Some medical administration experience preferred.
- Certified In CPR/First Aid
- Experience working with unit operating practices, such as record keeping systems
- Ability to work both independently and to work positively within a team environment maintaining professionalism.
- Proficiency with computer and common office equipment, as well as with MS Office products required.
- Ability to adapt to sudden changes and flexibility in work requirements to include potential shift changes based on operational needs and/or command priorities.
- Strong problem-solving skills to research and resolve inquiries and respond in a timely manner.
- Ability to work well with senior management and across functions to achieve business objectives.
- Self-starter who is action oriented and possesses a strong sense of urgency.
- Must be able to perform duties in a stressful and high paced environment without physical limitations.
Benefits
- Health insurance
- Flexible work arrangements
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
medical administrationrecord keeping systemsdata manipulationreport formattingschedulingdocumentationoffice services coordinationbudget preparationtime and attendance trackingproblem-solving
Soft skills
professionalismteamworkindependenceadaptabilityflexibilitystrong sense of urgencyaction-orientedcommunicationconfidentialitystress management
Certifications
CPRFirst Aid