People Coordinator

ActiveCampaign

People Coordinator managing HR processes and onboarding new hires at ActiveCampaign. Ensuring compliance and providing exceptional candidate experiences throughout the employee lifecycle.

Posted 4/27/2026full-timeChicago • Illinois • 🇺🇸 United StatesJunior💰 $31 - $39 per hourWebsite

About the role

Key responsibilities & impact

Safeguard compliance and records by meticulously maintaining and auditing HR data, including job classifications, salary updates, and terminations in accordance with federal and state laws.
Streamline pre-boarding and hiring by administering background checks, managing the I-9 process, and ensuring all offer documents and employment contracts are executed flawlessly.
Act as a Workday power user, building out new hire profiles and partnering with the broader People team to iterate on HRIS records and system needs.
Serve as an Onboarding Liaison, partnering with the IT department for equipment logistics and providing dedicated support to new hires during their critical first days.
Empower our employees as the first point of contact for inquiries, resolving Tier 1 tickets with speed and accuracy using internal resources.
Orchestrate interview logistics for the Talent Acquisition team, utilizing Lever to coordinate phone screens, assessments, and panel interviews for a seamless candidate journey.
Manage high-volume candidate pipelines, tracking individuals through various stages of communication, testing, and screening with precision.
Deliver an "Experience First" service level, providing an exceptional and professional environment for both our candidates and internal interviewing teams.
Drive special projects across People Ops initiatives, including compliance audits and team events, to constantly improve our internal HR duties.

Requirements

What you’ll need

1–2+ years of experience within an HR or People team, demonstrating a strong foundation in administrative coordination.
Systems expertise with the ability to master new technology quickly; prior experience with Lever (ATS) and Workday (HRIS) is highly preferred.
Exceptional communication skills, with a talent for interacting professionally with stakeholders at all levels.
Unwavering attention to detail and a commitment to accuracy when managing sensitive data.
A proactive, problem-solving mindset that seeks to streamline administrative workflows and improve efficiency.
The agility to pivot between tasks at the drop of a hat, remaining productive and positive in a fast-paced environment.
A proven ability to maintain strict confidentiality regarding sensitive employee information and records.
Foundational knowledge of HR law and compliance (a strong plus) and a Bachelor’s degree (preferred).

Benefits

Comp & perks

Comprehensive Health & Wellness: Top-tier benefits package that includes a fully-covered High Deductible Health Plan (HDHP), complimentary access to telehealth services, and a free subscription to Calm.
Growth & Development: Access to LinkedIn Learning, professional development programs, and career growth opportunities in a fast-growing organization.
Generous Paid Time Off: Recharge and take the time you need to maintain work-life balance with open PTO.
Total Rewards: Generous 401(k) matching with immediate vesting, quarterly perks with commuter and lunch benefits for hub based employees or a stipend for remote workers, and a four-week paid sabbatical with bonus after five years.
Collaborative Culture: Work alongside brilliant, passionate colleagues in an environment that values innovation, teamwork, and mutual support.

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

HR data managementbackground checksI-9 processcandidate pipeline managementcompliance auditsadministrative coordinationattention to detailproblem-solvingconfidentialityHR law knowledge

Soft Skills

communicationinterpersonal skillsproactive mindsetorganizational skillsagilitycustomer serviceteam collaborationdedicationaccuracyprofessionalism

Certifications

Bachelor's degree