Executive Assistant
Acquia
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇨🇷 Costa Rica
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Day-to-day administration and management of all areas of executive support
- Scheduling meetings, 1:1s, speaking engagements and client meetings
- Managing travel and expense reports
- Assist in the preparation of presentations, itineraries and coordinating of logistics
- Work with the Board of Directors to schedule meetings, interacting regularly with the Vista EA’s
- Liaise daily with all areas of the business while interacting with all other C-level Executives to help facilitate key projects and meetings
- Regular coordination with our private equity investors on multiple matters
Requirements
- 5-7 years executive support experience working in a growing fast paced organization at the C-level
- Advanced proficiency in Word, Excel, PowerPoint and Google apps
- Highly professional, polished, reliable and strong self-starter with a "can do" attitude in addition to a flexible approach
- High level of discretion pertaining to confidential information
- Proven experience preparing information to executives
- Self-starter attitude and enthusiasm when working independently and as part of a team
- High sense of urgency, drive and willingness to do what it takes to get the job done
- Keen ability to follow instructions and understand those instructions with little or no follow up.
- Ability to properly multitask and prioritize work by considering its risk, importance, urgency, and potential business, organizational, or customer implications
- Experience working at rapidly growing technology-focused start-up company preferred
- A sense of humor and ability to thrive in a fast paced and dynamic environment
- Excellent references
Benefits
- We are an organization that embraces innovation and the potential of AI to enhance our processes and improve our work. We are always looking for individuals who are open to learning new technologies and collaborating with AI tools to achieve our goals.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive supportpresentation preparationtravel managementexpense reportingmeeting schedulinglogistics coordinationmultitaskingprioritization
Soft skills
professionalismreliabilityself-starterdiscretionenthusiasmsense of urgencyability to follow instructionsflexibilitysense of humorteamwork