Executive – Project Administrator

Acosta

Executive & Project Administrator providing admin support and driving strategic execution at Acosta Group. Efficiently managing leadership workflows and communication tasks with a focus on organizational enablement.

Posted 5/8/2026full-timeJacksonville • Florida • 🇺🇸 United StatesSeniorLead💰 $52,200 - $67,000 per yearWebsite

About the role

Key responsibilities & impact

Serve as a trusted operational partner to executive leadership, providing high-level administrative support while driving cross-functional coordination, strategic execution, and enterprise communication.
Own critical operational infrastructure, support leadership decision-making, manage executive workflows, and contribute to organizational planning.
Maintain and manage virtual filing systems, documentation standards, and access controls across executive and leadership materials.
Ensure seamless communication flow between executives, internal teams, and external stakeholders.
Plan, coordinate, and execute company-wide Town Halls and leadership communications to ensure organizational clarity and alignment.

Requirements

What you’ll need

High school diploma required; associate degree and/or formal administrative training or certification preferred (or equivalent experience).
7+ years of administrative assistant experience, including at least 5 years supporting middle management and/or executive-level leaders.
Demonstrated experience in executive administration, executive support, or project coordination within a professional business environment.
Exceptional written and verbal communication skills, with the ability to interact confidently at the executive level.
High level of discretion, judgment, and integrity; ability to manage confidential and sensitive information.
Strong organizational, prioritization, and time-management skills in a fast-paced, multi-threaded environment.
Proven ability to manage multiple initiatives simultaneously while maintaining attention to detail.
Culture-minded, people-centric orientation with strong collaboration skills.
High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel); comfort adopting AI-enabled productivity tools.
Ability to anticipate needs, operate independently, and serve as a connective tissue across the organization.

Benefits

Comp & perks

Acosta Group believes in good faith that the minimum and maximum annual salary or hourly compensation range for this opportunity is accurate and reasonable at the time of posting.
Equal opportunity employer with reasonable accommodations for applicants with disabilities.
Flexible scheduling options for field roles.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportexecutive administrationproject coordinationdocumentation standardsworkflow managementconfidential information managementtime managementorganizational planningmulti-taskingattention to detail

Soft Skills

communication skillsdiscretionjudgmentintegrityorganizational skillsprioritizationcollaborationindependenceanticipation of needspeople-centric orientation

Certifications

high school diplomaassociate degreeformal administrative trainingadministrative certification