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HR Operations Specialist – Contract
AcornsHR Operations Specialist managing employee lifecycle activities and data in a remote HR environment. Collaborating with global teams to enhance operational efficiency and data accuracy.
About the role
Key responsibilities & impact- Execute onboarding and offboarding steps for employees and contractors across a global team—including US and UK activities—in Workday, following established SOPs to ensure accuracy and timeliness.
- Process employment changes—job changes, org changes, contract amendments, and manager updates—for both US and UK employees within defined workflows.
- Prepare employment documentation such as change letters and contract amendments for review and approval, and support accurate storage in Workday.
- Help facilitate coordination across HR, Talent Acquisition, Total Rewards, IT, Accounting, and Payroll to ensure lifecycle changes are completed on time.
- Submit background check requests and follow up on progress through the hiring process, keeping relevant parties informed.
- Ensure accurate data entry for employee and contractor records in Workday, flagging discrepancies to the team for resolution.
- Assist with routine data audits and clean-up efforts to support system integrity.
- Help respond to reporting requests from HR and business partners, pulling data accurately and on time.
- Help support US I-9 compliance monitoring and UK right to work check coordination as part of onboarding workflows.
- Review onboarding and lifecycle compliance materials on a regular cadence to confirm accurate completion and appropriate capture in Workday.
- Adhere to established SOPs and flag process gaps or outdated documentation to the manager.
- Assist with ad-hoc compliance and operational hygiene projects as directed.
- Track and follow up on tasks across Workday, Asana, Slack, and email to ensure execution remains seamless.
- Serve as a responsive point of contact for HR partners and cross-functional stakeholders on lifecycle and coordination questions.
- Surface issues and timeline risks early, escalating to the manager rather than waiting for problems to compound.
Requirements
What you’ll need- 1–3+ years of experience in HR operations, people operations, HR coordination, or a similar fast-paced operational role.
- Workday experience preferred—familiarity with employee lifecycle transactions, data entry, and basic reporting within an HRIS.
- Strong attention to detail with a consistent track record of accurate, timely work in a fast-moving environment.
- Clear written and verbal communication skills across multiple channels and stakeholder groups—erring on the side of overcommunication when in doubt.
- Comfortable managing competing priorities under time pressure without sacrificing accuracy.
- Proactive about surfacing issues rather than waiting for them to escalate.
- Experience with Google Workspace, Asana, and Slack.
- Demonstrated ability to handle sensitive and confidential employee information—including compensation, immigration, and personal data—with professionalism, discretion, and strict data hygiene.
- Hunger to deliver game-changing products
- Exceptional drive and precision in delivery
- A belief that your work is tied to your life's mission
- Optimistic about the potential of societal change
Benefits
Comp & perks- Flexible work location
- Monthly Acorns account contribution & GoHenry account for your family.
- Mindfulness and Financial Wellness resources, Headspace and Addition Wealth.
- Talented and motivated team members who care deeply about one another, our mission, and our customers.
- The rare opportunity to create a new world. We inspire one another every day to do meaningful work that solves big societal challenges.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
HR operationsemployee lifecycle transactionsdata entryreportingcompliance monitoringdata auditscontract amendmentsbackground check processingSOP adherenceoperational hygiene
Soft Skills
attention to detailclear communicationtime managementproactive problem-solvingdiscretionprofessionalismdriveprecisionoptimismadaptability