Acelero Learning

Administrative Assistant

Acelero Learning

full-time

Posted on:

Location Type: Remote

Location: Connecticut • United States

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Salary

💰 $31 per hour

About the role

  • Manage the Project Director’s calendar, including prioritization of meetings with OEC, LGPs, internal leadership, and partners
  • Prepare meeting agendas, briefing materials, slide decks, and follow-up summaries for internal and external meetings
  • Track action items, decisions, and deadlines resulting from leadership, OEC, and LGP meetings; follow up to ensure completion
  • Serve as a first point of contact for scheduling and logistical coordination related to the Project Director
  • Maintain master project calendars, deliverable trackers, and timelines aligned to OEC contract requirements
  • Support coordination of onboarding, training sessions, communities of practice, and statewide meetings (registration, materials, logistics, follow-ups)
  • Maintain organized digital filing systems for contracts, amendments, reports, communications, and implementation artifacts
  • Support preparation and submission of required reports, ensuring formatting, completeness, and version control
  • Support processing and tracking of invoices, reimbursements, purchasing card documentation, and expense reports related to the LGP project
  • Assist with purchase requests, vendor coordination, and tracking of project-related expenses
  • Draft and format routine communications, emails, and memos on behalf of the Project Director as requested
  • Support coordination across internal teams (finance, communications, data, TA staff) to ensure alignment and timely follow-through
  • Participate in relevant team meetings, trainings, and planning sessions

Requirements

  • High School Diploma or equivalent required; Associate’s degree or higher preferred
  • 3+ years of experience in administrative, executive support, or project coordination roles
  • Demonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously
  • Strong written and verbal communication skills
  • High attention to detail, follow-through, and organization
  • Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) and basic data tracking tools
  • Experience supporting senior leaders, contracts, or public-sector projects strongly preferred
  • Ability to handle confidential information with discretion and professionalism
Benefits
  • Medical, Dental, and Vision Insurance with multiple plan options to fit your needs
  • Health Savings Account (HSA) with company contributions up to $400/individuals & $800/family annually
  • Flexible Spending Accounts (FSA) for health and dependent care expenses
  • 401(k) Retirement Plan with up to 3% company match
  • Short-Term and Long-Term Disability and Basic Life Insurance
  • Up to $500 per year in Professional Development Reimbursements
  • Employee Assistance Program (EAP) with counseling and mental wellness support
  • Wellness Programs, including virtual fitness, nutrition, and mindfulness classes
  • Pet Insurance, Legal Assistance, ID Theft Protection, and Employee Discount Perks
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project coordinationcalendar managementagenda preparationreport submissioninvoice processingvendor coordinationdata tracking
Soft Skills
communication skillsattention to detailorganizational skillsability to manage multiple prioritiesdiscretionprofessionalism
Certifications
High School DiplomaAssociate's degree