ACE Money Transfer

Executive

• Keep PBI's action and commitment tracker current at all times, flagging upcoming deadlines and overdue items to the Head of PBI
• Follow up with team members and other departments on outstanding inputs and deliverables, escalating where progress has stalled
• Coordinate across Finance, IT, Legal, and Compliance on routine PBI dependencies, ensuring nothing falls through the cracks
• Maintain organised filing across contracts, agreements, term sheets, and reference documents
• Prepare agendas, presentation materials, and briefing notes for PBI's weekly meetings and senior management forums
• Take structured meeting notes and distribute clear action logs with owners and deadlines after each session
• Consolidate team inputs for the monthly CEO reporting pack, cross-check for consistency, and flag gaps to the Head of PBI ahead of sign-off
• Keep the Head of PBI's commitments to senior leadership logged and visible, with deadlines tracked
• Manage the Head of PBI's calendar, coordinating internal and external meetings and resolving scheduling conflicts
• Prepare briefing notes and context documents ahead of external meetings with banks, acquirers, and payment partners
• Send follow-up communications after external meetings, capturing agreed next steps and circulating to relevant parties
• Maintain a contact log across the banking and payment partner network, tracking engagement dates, open items, and key context
• Support partner onboarding logistics, including agreement coordination and introductory meeting setup

Executive Support Coordinator