Executive Assistant to CEO
Accomsure - ALE Management Solutions
full-time
Posted on:
Location Type: Hybrid
Location: Calgary • 🇨🇦 Canada
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Coordinate daily calendars, including e-mail triage, scheduling and taking on special projects
- Task list management, including facilitating accountability to both CEO’s on their “must-do’s” on a weekly basis
- Action-plan management for the Executive team (reporting to CEO’s), including updating actions captured during meetings and creating briefs for the CEO’s for follow-ups
- Plan appointments, meetings and events
- Conserve the CEO’s time by reading, researching, and routing correspondence, drafting letters, e-mails and documents for business and personal matters
- Collecting and analyzing information and initiating outbound communications with both CEO’s and other stakeholders in their organizations
- Use Microsoft software to format and prepare documents, spreadsheets, forms, databases, reports, presentations, and other documents
- Problem solve and handle initial objections on tasks on behalf of the CEO’s prior to escalating
- Transcribe material from handwritten notes or dictation
- Coordinate travel arrangements and accommodation for CEO’s both for business and personal trips
- Act as a point of contact between CEO’s and employees/clients
- Complete personal administrative tasks for the co-CEO’s and their spouses
- Be available for off-hour calls that require immediate assistance for things such as a change in the hotel, change of flights, boardrooms, etc.
- Maintain a high degree of confidentiality & discretion with all information and requests handled.
Requirements
- Minimum of five (5) years’ experience as an Executive Assistant
- Administrative Assistant courses an asset
- Strong experience coordinating meetings and distributing copies of action plans
- Proficient in MSOffice Suite and products such as excel and power point
- Experience exercising discretion and confidentiality with sensitive company information
- Must be able to conduct research and create reports or presentations
- Familiarity with HubSpot or any other CRM is an asset.
Benefits
- Flexible work arrangements
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtask list managementaction-plan managementdocument preparationdata analysistranscriptiontravel coordinationreport creationpresentation creationconfidentiality management
Soft skills
problem solvingcommunicationdiscretionaccountabilityresearchorganizationtime managementinterpersonal skillsadaptabilityattention to detail
Certifications
Administrative Assistant courses