Virtual Transition Coordinator, Intake Specialist

ACCEL Schools

Special Education compliance role as Intake Specialist at ACCEL Schools. Collaborating with special education departments to ensure compliance and implementation of services in virtual academy.

Posted 6/24/2026full-timeVirginia, West Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Be able to work autonomously and maintain a high level of professionalism, organization, and confidentiality
Review all incoming Special Education documents for compliance with West Virginia Department of Education, Policy 2419, and IDEA and confidentiality make decisions on whether or not documents are deemed compliant or noncompliant in order for 10-day IEP meetings
Maintain communication with School Psychologist, Special Education Coordinator, and IEP Case Managers if incoming documents are found to be noncompliant or expired and communicate next steps
Inform IEP Case Manager when all necessary documents are received and inform of next steps
Communicate with Special Education Coordinator if students are to receive Related Services according to documents
Attend relevant trainings offered by county agencies and the department of education to stay current on regulations and best practices
Develop and facilitate professional development and training on transition topics
Review Special Education documents, including transition IEPs, for compliance and quality and provide feedback and coaching to Special Education Teachers prior to IEP meetings
Act as a district representative during transition IEP meetings
Collaborate with the Special Education Coordinator on state reporting pertaining to transition
Coordinate educational planning with parents/guardians, students, counselors, CTE coordinator, etc. to understand educational opportunities, post high school available to the student and educate families and school personnel on these options;
Collaborate with agencies such as WVDHHR, post-secondary schools, DRS, etc.
Assist with post-secondary test registration, FASFA, and college applications;
Provide follow-up services, track progress and collect student data for one year post discharge
Perform all other job duties as assigned

Requirements

What you’ll need

Bachelor’s Degree in Special Education, Master’s Degree Preferred
Minimum 3 years of experience providing special education services in an online model
Current West Virginia Special Education Teacher or Administrator Certification
Proficiency in Microsoft Office and Google Suite Products
Ability to handle confidential information responsibly and exhibit sound judgment while maintaining that confidentiality.
Demonstrates a reliable, dependable, and trustworthy work ethic.
Ability to manage difficult or emotional client situations
Ability to make sound judgments after all available information has been gathered or communicated.
Demonstrates a mature attitude and insight into matters affecting department, self and / or company welfare.
Demonstrated leadership and management ability.
Excellent written and oral communication skills.
Ability to work well under pressure, effectively prioritizing and executing tasks to meet deadlines consistently.
Ability to learn new technologies and acquire new skills through independent study, professional training, and from more senior team members.
Ability to work independently and contribute to a team
Understanding and ability to manage confidential information
Ability to pass federal and state criminal background check

Benefits

Comp & perks

Paid time off
Retirement contributions
Optional Basic Life and AD&D insurance
Voluntary life insurance (employee, spouse, child)
Discounted childcare at Early Learning Academies locations
Medical, dental, and vision insurance
Employee Assistance Program
Voluntary short-term disability insurance
Voluntary long-term disability insurance
Career advancement opportunities throughout Pansophic Learning and our strong network of 4,000+ instructors and education professionals

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Special Education servicesIEP developmentcompliance revieweducational planningtransition planningdata trackingpost-secondary test registrationFASFA assistancecollege application support

Soft Skills

professionalismorganizationconfidentialitycommunicationleadershipjudgmentreliabilitydependabilitytrustworthinessemotional intelligence

Certifications

Bachelor’s Degree in Special EducationWest Virginia Special Education Teacher CertificationWest Virginia Special Education Administrator Certification