Creative Project Manager

Acadia

Creative Project Manager overseeing workflows and resource allocation at digital marketing agency. Collaborates with multiple teams to deliver projects on time and within scope.

Posted 7/24/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing creative project workflows, ensuring alignment with client agreements and internal capacities. Proficient in tracking project scope, deliverables, and team utilization while facilitating cross-functional collaboration in fast-paced environments.

Highest-signal resume keywords

Creative Project ManagementAsana Project ManagementScope Tracking and ManagementTeam Utilization ManagementCross-Functional Collaboration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Scope ManagementDeliverable TrackingResource AllocationCreative Workflow UnderstandingProcess Improvement Implementation

Soft Skills

Facilitation of StandupsClear CommunicationProblem-Solving

Tools & Technologies

Asana

Industry Keywords

Agency EnvironmentCreative InitiativesClient AgreementsContractor CoordinationPaid Media Outcomes

About the role

Key responsibilities & impact

Track and manage project scope across hours, deliverables, and timelines to ensure work aligns with client agreements and internal capacity
Scope new creative initiatives and iterations, with flexibility to adjust scopes as priorities, performance insights, or AI-driven workflows evolve
Partner with strategy and account teams to identify scope risks early and recommend solutions
Partner with sales and account teams during the scoping phase to validate deliverables against team capacity before contracts are finalized
Flag scope threshold breaches at 75% usage and escalate immediately to service lead and account manager for client notification and billing decisions
Track and report absorbed overage costs monthly to quantify revenue impact and inform contract negotiations
Manage day-to-day workflow and allocation of creative strategy and design team resources
Monitor team utilization across accounts and proactively flag resourcing gaps or bandwidth constraints
Coordinate timelines and deliverables across internal teams and external contractors
Escalate capacity conflicts to leadership with clear tradeoff recommendations when competing client priorities exceed available resources
Make day-to-day resource allocation decisions within approved capacity; escalate strategic prioritization decisions that require client relationship or revenue considerations
Own and maintain creative workflows in Asana, ensuring projects, tasks, dependencies, and timelines are clearly documented and up to date
Lead recurring creative standups to review work in progress, upcoming priorities, potential challenges, and risk areas
Identify and implement process improvements to support speed, clarity, and scalability
Serve as the central point of coordination between creative, media, strategy, and contractor teams
Ensure teams have clear briefs, expectations, and timelines before work begins
Communicate status updates, changes, and risks clearly to stakeholders
Partner with account managers to notify clients of scope departures, timeline impacts, or need for additional budget

Requirements

What you’ll need

5+ years of experience in a creative project management, traffic, or operations role within an agency environment
Strong understanding of creative workflows and how creative supports paid media outcomes
Hands-on experience managing projects and workflows in Asana
Proven ability to track scope, hours, and deliverables across multiple accounts
Experience managing team utilization, resourcing, and contractor coordination
Confidence running standups and facilitating cross-functional collaboration
Comfort working in fast-changing environments with evolving scopes and tools

Benefits

Comp & perks

Health insurance
Flexible work arrangements
Professional development opportunities