Absa Group

Procurement Operations Officer

Absa Group

full-time

Posted on:

Location Type: Hybrid

Location: Ebene • South Africa

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About the role

  • Support the team in the operational function of the Procurement Department.
  • Ensure compliance to Group Policy and regulatory/legal regulations and laws at country level.
  • Have good stakeholder relationships and is committed for timely and quality service delivery.
  • Achieve all Procurement related Performance targets as agreed with the line manager
  • Assist the team in end-to-end Procurement process (RFP to contract signature and handing over)
  • Support the team on all supplier projects/contracts end to end up from RFP to contract handing over to business.
  • Ensure compliance with mandatory outputs within the Group Policy/local legislations/regulatory bodies.
  • Prepare contract documentation, variations, change control notes, extensions, renewals and addendums as required.
  • Support internal stakeholders and the Procurement Team in all Coupa related tasks/queries/issues as required.
  • Provide cover for other team members as required
  • Execute processes in place for phone bills/invoices.
  • Action activation/ de-activation of SIM Cards until completion of the process for mobile phones – ordering, delivery, complaints handling and follow up with service providers
  • Action requests for ordering of cheque books and continuous cheques as per system/process in place
  • Carry out any cognate duty in support of the Procurement team
  • Support the team to ensure delivery of the ABML savings targets
  • Ensure that all materials are procured within agreed parameters of cost, quality and delivery of performance
  • Analyse Sourcing spend on a regular basis as requested
  • Contribute to the implementation of cost savings and efficiency improvement measures, in line with the COO Strategy
  • Develop stakeholder relationships
  • Engage with business on as a client facing role to deliver projects from a Procurement/Sourcing Business Partner perspective.
  • Monitor outputs against Service Level Agreements regarding procurement issues
  • Escalate unresolved queries/requests emanating from Suppliers and Internal Customers to Management.
  • Ensure PSL/MSL is updated at all times
  • Ensure all signed contracts are uploaded on Coupa within first week of contract signature.
  • Ensure that all activities and duties are carried out in full compliance with legal/regulatory requirements, Enterprise- Wide Risk Management Framework and internal Policies and Policy Standards.
  • Perform snap checks as required
  • Manage Controlled stationery and stock items.
  • Fully assist and actively engage in the Pre-Audit preparatory works prior to any audit.
  • Ensure procedure manuals are updated at all times
  • Participate in the Business Continuity Management testing
  • Support the team in timely preparation and submission of all Procurement/Risk/Control and Governance/Regulatory/COO/RBS/Opco related Ml and Reports.

Requirements

  • Diploma calibre with commercial experience and a strong sourcing background
  • Relationship management skills — internal and external
  • Experience of managing communications across multiple business functions.
  • Understanding the local supply market.
  • Understanding of regulatory and risk management requirements
  • Comprehensive understanding and knowledge of banking products and services
  • Diploma with minimum 2 years relevant experience in Procurement or equivalent of 5 years bank related experience
  • CIPS Certificate/Diploma or any other related qualifications acceptable to Management
Benefits
  • Professional Development
  • Flexible working hours
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
ProcurementSourcingContract managementRFP processCost analysisPerformance targetsComplianceChange controlSupplier managementRisk management
Soft Skills
Stakeholder relationshipsCommunicationTeam supportClient facingRelationship managementService deliveryProblem solvingCollaborationAttention to detailTime management
Certifications
CIPS CertificateCIPS Diploma