Executive Assistant

Abby Care

Executive Assistant supporting three key executives at Abby Care, a tech-driven family caregiving platform. Overseeing calendars, communications, and operational projects in a fast-paced environment.

Posted 5/27/2026full-timeSan Francisco • California • 🇺🇸 United StatesJuniorMid-Level💰 $85,000 - $110,000 per yearWebsite

About the role

Key responsibilities & impact

Own the calendars of three executives. Manage scheduling, travel, and meeting prep for the Head of Engineering, Head of Product, and Head of People. Resolve conflicts independently. Anticipate two to three weeks out, not two days out.
Run the inbox and information flow. Triage inbound, draft responses, and ensure nothing falls through the cracks across all three principals.
Drive the operating cadence. Own prep, agendas, and follow-through for leadership team meetings, engineering and product offsites, and key external engagements.
Own a defined operational portfolio. Lead all-hands logistics, engineering and product offsite execution, recruiting coordination for technical and people hires, and exec-level new hire onboarding.
Handle confidential work with discretion. Particularly on the People side, you will see comp, performance, and HR-sensitive information. We expect total discretion.
Partner with the Sr. EA. Operate as part of a tight admin team. Cover for the Sr. EA when needed. Help raise the bar on how Abby Care runs its executive operations end to end.

Requirements

What you’ll need

At least 2 years of experience supporting executives at high-growth startups, top-tier professional services firms, or similarly high-velocity environments. We are not tied to a specific number of years, but rather the quality of your experience and outcomes.
Demonstrated ownership of a complex calendar for at least one principal at scale
Strong written communication, comfortable drafting on behalf of executives in internal and external contexts
Bias toward action. You decide and brief, rather than ask and wait
Ability to context-switch without dropping threads. You can move between calendar work, an offsite logistics question, and a confidential HR matter in the same hour
Comfort with discretion, particularly around People and HR-sensitive work
High potential and high ambition. You want to grow into broader scope over the next 2-3 years, and you see this role as a real career path with the Executive Assistant function
Hands-on, high-ownership mindset. Willing to get in the weeds, move fast, and handle the realities of an early-stage startup
AI fluency. You experiment with AI tools and use them to make your work meaningfully more efficient
Full commitment required. This role is full-time and your top priority, with the expectation of growing alongside the company over the next 2+ years

Benefits

Comp & perks

Competitive compensation packages that reflect the value you bring. We reward our team for the impact of their work – full-time employees are eligible for an annual company performance bonus.
Comprehensive health coverage that works for you. We cover 90% of your premiums and 70% for your dependents, with multiple PPO plan options to choose from for medical, vision, dental, life, and short-term disability.
Generous paid time off. We provide policies that allow you to recharge along with 10 paid company holidays.
Team bonding. We love bringing our teams together. As a full-time employee, you’ll get to connect, collaborate, and have fun through team activities and our annual company retreat.
Financial savings benefits to support your future. We support your financial well-being with HSA contributions, optional FSA and commuter benefits, and full coverage of all 401(k) account fees (employer match not currently offered).
Paid parental leave to support your growing family. We provide paid leave, so you can focus on bonding and adjusting to life as your family grows.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementschedulingtravel coordinationmeeting preparationlogistics coordinationrecruiting coordinationonboardingconfidential information handlingcommunication draftingcontext-switching

Soft Skills

discretionownershipbias toward actionhigh ambitionhigh potentialhands-on mindsetproblem-solvingadaptabilityteam collaborationinitiative