Senior Executive Assistant

Abby Care

Senior Executive Assistant supporting CEO and COO at Abby Care, managing calendars and executive communications. Overseeing the admin team and ensuring operational excellence.

Posted 5/26/2026full-timeSan Francisco • California • 🇺🇸 United StatesSenior💰 $110,000 - $130,000 per yearWebsite

About the role

Key responsibilities & impact

Own the calendars of the CEO and COO as strategic assets. Make accept, decline, defer, and delegate decisions independently. Protect deep work blocks aggressively. Resolve conflicts without escalating most of them. Anticipate two to four weeks out, not two days out.
Run the executive inbox. Triage inbound, draft and send communications on behalf of the principals, and ensure nothing rots in the queue.
Own the operating cadence. Drive prep, agendas, and follow-through for executive meetings, board meetings, offsites, investor sessions, and key external engagements.
Manage the admin team. Lead our onshore and offshore Executive Assistants and Office Manager. Set the standard, run the cadence, and ensure high performance.
Build the backbone. Own contract organization, vendor management, and the administrative systems that keep a fast-growing company running at scale. Build infrastructure that outlasts you.

Requirements

What you’ll need

At least 5 years of experience supporting C-level executives at either high-growth startups, top-tier professional services firms, or similarly high-velocity environments. We are not tied to specific years, but rather the quality of the experiences and the outcomes.
Track record of supporting a CEO or COO at a company scaling through growth stages, with direct exposure to board, investor, and exec-level work
Demonstrated ability to manage complex calendars across multiple high-velocity principals at once
Experience managing other Executive Assistants or administrative staff, including remote and offshore team members
Comfort with discretion at the board, investor, and executive level
Strong written communication, comfortable drafting on behalf of executives in board, investor, and partner contexts
Bias toward action. You decide and brief, rather than ask and wait
Ability to context-switch without dropping threads. You can hold a partner call, a board prep, an interview, and a vendor escalation in the same hour
Track record of catching problems before your executive saw them, and of building systems that outlasted you at prior companies
Comfort pushing back on executives when you disagree. You optimize for being right over being liked
AI skills. You have been experimenting with AI tools and understand how to leverage them to make yourself and your team meaningfully more efficient
Hands-on, high-ownership mindset. Willing to get in the weeds, move fast, and handle the realities of an early-stage startup.
Full commitment required. This role is full-time and your top priority, with the expectation of growing alongside the company over the next 2+ years

Benefits

Comp & perks

Competitive compensation packages that reflect the value you bring. We reward our team for the impact of their work – full-time employees are eligible for an annual company performance bonus.
Comprehensive health coverage that works for you. We cover 90% of your premiums and 70% for your dependents, with multiple PPO plan options to choose from for medical, vision, dental, life, and short-term disability.
Generous paid time off. We provide policies that allow you to recharge along with 10 paid company holidays.
Team bonding. We love bringing our teams together. As a full-time employee, you’ll get to connect, collaborate, and have fun through team activities and our annual company retreat.
Financial savings benefits to support your future. We support your financial well-being with HSA contributions, optional FSA and commuter benefits, and full coverage of all 401(k) account fees (employer match not currently offered).
Paid parental leave to support your growing family. We provide paid leave, so you can focus on bonding and adjusting to life as your family grows.

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Hard Skills & Tools

calendar managementcommunication draftingvendor managementcontract organizationadministrative systemsAI tools

Soft Skills

discretionstrong written communicationbias toward actioncontext-switchingproblem-solvingassertivenesshigh-ownership mindset