Administrative Assistant – Healthcare, ABA
ABA Squad
full-time
Posted on:
Location Type: Hybrid
Location: Miami-Dade • Florida • United States
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Salary
💰 $22 - $25 per hour
Job Level
About the role
- Coordinate events and conference logistics (e.g., ABA conferences)
- Assist with creation and organization of marketing materials
- Post content on social media
- Communicate with vendors
- Request quotes, compare pricing, and make approved business purchases
- Assist with onboarding paperwork (offer letters, documents, checklists)
- Track employee documentation (licenses, RBT certifications, expirations)
- Maintain HR files and compliance records
- Send reminders for credential renewals, missing onboarding items, and annual trainings
- Maintain candidate tracking sheets
- Prepare basic HR reports (turnover, hires, etc.)
- Perform data entry and maintain organized records (insurance info, employee data, etc.)
- Maintain trackers and spreadsheets
- Prepare and format documents (forms, templates, letters)
- Support internal communications (announcements, reminders)
Requirements
- 1–3 years of administrative experience (healthcare experience preferred)
- Strong organizational and time management skills
- Proficiency in Microsoft Office (Excel required)
- Excellent written and verbal communication skills
- Ability to handle confidential information
- Detail-oriented, proactive, and tech-savvy
- Preferred (Not Required): Experience in HR
- Experience in healthcare or ABA
- Experience supporting leadership
Benefits
- 401(k)
- Dental insurance
- Paid time off
- Vision insurance
- Health insurance
- Paid holidays
- 2 weeks paid time off
- Health insurance (50% employer contribution)
- Dental & vision available
- 401(k) option
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entryHR reportingdocument preparationemployee documentation trackingonboarding paperwork managementcompliance record maintenancecredential renewal trackingmarketing material organizationsocial media content postingvendor communication
Soft Skills
organizational skillstime managementwritten communicationverbal communicationattention to detailproactivityconfidentiality handlingsupporting leadership
Certifications
RBT certification