Executive Assistant

AAB

. Key duties & responsibilities****Travel Coordination: .

Posted 5/4/2026full-timeEdinburgh • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Key duties & responsibilities****Travel Coordination:
- Plan, book, and manage all travel arrangements for C-suite executives including flights, accommodation, transportation, and itineraries.
- Ensure seamless travel experiences by anticipating needs and preparing necessary documentation.
**Meeting Preparation:
- Prepare and ensure all documentation and actions are ready for meetings.
- Assist in drafting agendas and meeting materials and ensuring that meeting participants are briefed in relation to agenda and meeting materials required.
**Meeting Support:
- Take accurate and detailed actions during meetings, capturing key points, action items, and recording actions.
- Follow up on action items and ensure timely completion.
- Coordinate and schedule meetings, ensuring efficient time management.
**Slide Presentations and Brand Compliance:
- Create and edit slide presentations ensuring high-quality and brand-compliant materials.
- Maintain consistency in branding across all executive communications and presentations.
**Group Executive Team Efficiency:
- Work closely with the other Executive Assistants to streamline processes and improve operational efficiency.
- Act as the primary contact between the C-suite executives and internal departments, ensuring effective communication and collaboration.
- Identify opportunities for process improvement and implement solutions.
**Logistic Arrangements for Events:
- Coordinate logistic arrangements for conferences, large get-togethers, meetings, and other ad-hoc physical events with the other Executive Assistants.
- Manage event planning tasks including venue selection, catering, AV requirements, and accommodation for participants
- Ensure all event logistics are handled efficiently, including registration processes, materials preparation, and on-site support.
**Project Management:
- Apply project management skills to manage and execute various initiatives and tasks efficiently.
- Develop and maintain project plans, track progress, and ensure timely completion of projects.
- Collaborate with stakeholders across the business to ensure project goals are met.
- AI skills desirable / a willingness to upskill on AI

Requirements

What you’ll need

Experience: Previous experience in a similar role supporting C-suite executives. ******Skills:**
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of professionalism and discretion.
- Ability to work independently and manage multiple tasks simultaneously.
- Strong attention to detail and problem-solving skills.
- Knowledge of travel logistics, event planning, and project management.
- Familiarity with strategic planning and documentation.
****Personal Attributes: **
- Proactive and resourceful with a solution-oriented mindset.
- Ability to work under pressure and meet tight deadlines.
- Strong interpersonal skills and the ability to build relationships at all levels.
- High degree of integrity and confidentiality.
- An ability to anticipate needs and provide proactive administrative support

Benefits

Comp & perks

We want you to feel supported inside and outside of work. That’s why we offer a benefits package designed for your wellbeing, lifestyle, and career. ****
Time Off & Family Support
- Annual leave (plus public holidays), with the option to buy or carry over leave
- Enhanced parental leave (maternity, paternity, adoption)
- Paid volunteering day to support causes that matter to you
Health & Wellbeing
- Private Medical Insurance (PMI) for you and the option to cover family members
- Employee Assistance Programme (EAP) for 24/7 mental health and wellbeing support
- Death in Service benefit
Financial Security
- Competitive pension scheme
- Life assurance policies to support you and your family
Flexible & Agile Working
- Hybrid working model
- Agile working culture that supports flexible hours and smarter working
- Modern office spaces designed for collaboration, focus, and wellbeing
****
***Disclaimer***** *Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.*****

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Hard Skills & Tools

travel logisticsevent planningproject managementMicrosoft Office Suitedocumentation preparationagenda draftingslide presentation creationaction item trackingprocess improvementtime management

Soft Skills

organizational skillscommunication skillsattention to detailproblem-solving skillsinterpersonal skillsproactive mindsetresourcefulnessability to work under pressurediscretionintegrity