Litigation Assistant

AAA

Litigation Assistant providing administrative and secretarial support for legal professionals in the United States. Preparing documents, managing calendars, and maintaining legal records efficiently.

Posted 5/13/2026full-timeVentura • California • 🇺🇸 United StatesMid-LevelSenior💰 $29 - $39 per hourWebsite

About the role

Key responsibilities & impact

Perform administrative or secretarial support for a single or multiple attorneys utilizing knowledge of legal terminology and procedures
Prepare, in compliance with court rules, legal documents relating to legal matters
Create and proofread legal documents, reports, and letters utilizing legal software applications
Input into case management system all data contained in the legal file
Manage attorney calendar(s) by scheduling and confirming appointments and court appearances
File correspondence and legal documents in compliance with law office standards
Maintain and monitor a comprehensive diary system for litigated files to ensure compliance with statutory requirements
Process all mail in compliance with law firm standards
Maintain technical files and records including comprehensive and detailed documentation
Prepare reports and payment drafts

Requirements

What you’ll need

High School GED Required
4-6 years Secretarial and/or legal experience required using accepted legal support and office organization practices
Minimum typing speed of 55 - 60 corrected words per minute preferred
Ability to express ideas clearly, effectively, and persuasively required - both orally and in writing
Proficiency in Microsoft Word and Outlook
Ability to use provided computer technology to enhance the quality of work and programs highly desired
Ability to compose, prepare, proofread, and type correspondence required
Knowledge of legal terminology and court procedures helpful
Behavior competencies related to results orientation, customer service, continuous improvement, teamwork and collaboration, and value of diversity highly desirable

Benefits

Comp & perks

Health coverage for medical, dental, vision
401(K) saving plans with company match AND Pension
Tuition assistance
Floating holidays and PTO for community volunteer programs
Paid parental leave
Wellness programs
Employee discounts (membership, insurance, travel, entertainment, services and more!)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

legal terminologylegal proceduresdocument preparationproofreadingcase managementcalendar managementmail processingtyping speed 55-60 wpmreport preparationpayment drafts

Soft Skills

clear communicationpersuasive communicationresults orientationcustomer servicecontinuous improvementteamworkcollaborationvalue of diversity

Certifications

High School GED