Administration Manager

8 Bridges Talent Partners

Administration Manager helping Project Equity grow community wealth through employee-ownership transitions. Supporting finance, executive operations, compliance, systems, billing, and organizational KPI reporting.

Posted 8/18/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in operations, finance, and administrative support, with a strong focus on client billing, vendor management, and executive-level assistance. Proficient in data analysis, project management, and maintaining data integrity across various systems.

Highest-signal resume keywords

Operations ManagementFinancial AnalysisProject ManagementClient Billing SupportExecutive Administrative Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

OperationsFinanceProject ManagementAccountingComplianceData AnalysisVendor ManagementContract PreparationKPI TrackingReport Generation

Soft Skills

CommunicationOrganizationAttention to DetailProblem-SolvingTeam Collaboration

Tools & Technologies

QuickBooksSalesforceGoogle WorkspaceMicrosoft Office 365AsanaBILLStripeNavan

Certifications & Qualifications

Bachelor's DegreeMBA

Industry Keywords

Client BillingVendor Invoice ManagementAdministrative SupportC-Suite SupportAR/AP Systems

About the role

Key responsibilities & impact

Support client billing and communicate directly with customers regarding invoices and collection
Assist with vendor invoice entry, approvals, and payments in BILL and QuickBooks
Assist with preparation of contracts using templates and assist with approvals and records management
Support analysis of financial or operational data to provide accurate and timely reports
Provide professional administrative support for up to three C-suite executives, including scheduling, correspondence, travel, and expense management
Conduct desk research, meeting preparation, and basic project management
Assist with drafting key business and operational policies and procedures and drive team adoption
Support user management and data integrity in Salesforce, Asana, BILL, Stripe, QuickBooks, Navan, and other systems
Oversee tracking and quarterly reporting of organization KPIs and annual goals
Assist with taking meeting notes and coordinate direct follow-up action items
Provide event support and perform other assigned administrative tasks

Requirements

What you’ll need

3+ years of experience in operations, finance, and/or administrative support in a fast-paced environment, preferably supporting executive-level management
Bachelor’s degree required
Demonstrable experience in operations, compliance, project management, accounting, and/or finance
Proficiency with Google Workspace and Microsoft Office 365, including spreadsheets and presentations
Experience with accounting systems such as QuickBooks Online and AR/AP systems
Experience with CRM or relational database platforms such as Salesforce or HubSpot
MBA is a plus

Benefits

Comp & perks

Medical (PPO, HSA, or HMO options where available), dental and vision coverage: employer covers 100% of employee premium and 30% for dependents
Dependent Care FSA
Basic Term Life, additional voluntary life for employees, spouse, and dependent children available
Short- and long-term disability
Voluntary Critical Illness, Accident, and Hospital Indemnity Insurance
Retirement 401K: A dollar-for-dollar employer match of the employee's contribution, up to 3% of gross wages and 50 cents on the dollar match for the next 1% (3.5% total match)
Employee Assistance Program
Generous holiday, vacation and sick leave
Holidays: 15 days annually, which includes 2 floating holidays
Vacation: 15 days (years 1 - 4) & 20 days (year 5+)
Sick: 10 days annually