Finance & Controlling Assistant – Mini-job, 25h basis

4creatives

Virtual Assistant managing finance and controlling tasks for 4creatives, a creative agency. Responsible for invoices, KPIs, and communication with team and partners.

Posted 5/13/2026part-timeRemote • 🇩🇪 GermanyJuniorWebsite

About the role

Key responsibilities & impact

Invoicing & payment processing – Drafting, generating and sending invoices, preparing transfers, and monitoring incoming payments.
Numbers & KPIs – Maintain key metrics, produce reports and small analyses to support our company management.
Accounts receivable management – Monitor outstanding items, ensure payment terms are met, and coordinate dunning/reminder processes.
Process optimization – Review, improve and document finance workflows.
Email communication – Friendly, professional correspondence with our tax advisor, the team and external partners.
Payroll preparation – Collect and prepare payroll data for our tax advisor.

Requirements

What you’ll need

At least 1 year of experience in accounting, financial controlling or accounts receivable management – or comparable practical experience with demonstrable numerical aptitude.
Structured working style & attention to detail – you spot issues before they arise.
Confident user of Excel/Google Sheets.
Self-responsibility & drive – you organize yourself without micromanagement.
Clear, friendly communication in German; English skills are a plus.
Team spirit & enthusiasm for improvements – you enjoy developing processes together.

Benefits

Comp & perks

100% remote & flexible – work when and where you want.
Fast decision-making – no endless approvals; good ideas are implemented quickly.
Growth opportunities – from mini-job to part-time (20–25 hrs/week) with increased responsibility in the finance area.
Team culture – small, motivated team that supports each other and celebrates successes.
Training & development – we support your growth, whether in controlling tools or process management.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

invoicingpayment processingaccounts receivable managementprocess optimizationpayroll preparationnumerical aptitudereportingdata analysisKPI maintenanceworkflow documentation

Soft Skills

attention to detailself-responsibilitydriveclear communicationteam spiritenthusiasm for improvementsstructured working stylefriendly communication