Property Manager – Real Estate Administrator – Site Manager

4 Q Invest GmbH

. You are the first point of contact for our commercial and residential properties (no homeowners’ association/WEG management) and oversee all property-related matters, ensuring professional care of our assets .

Posted 5/10/2026full-timeRostock • 🇩🇪 GermanyJuniorWebsite

About the role

Key responsibilities & impact

You are the first point of contact for our commercial and residential properties (no homeowners’ association/WEG management) and oversee all property-related matters, ensuring professional care of our assets
You responsibly handle correspondence with clients, tenants, contractors, suppliers, authorities, and caretakers
You record defects and defect reports, develop pragmatic solutions, and balance the interests of tenants and the company
You review invoices, allocate costs correctly, and support the central BKA team as a key interface
You record and maintain tenant and property data in the integrated property management system
You monitor contractual rights and obligations under leases
You independently conduct property inspections and assist with handovers in the context of new lettings
You develop targeted cost-optimization measures and implement them in close coordination with the team leader

Requirements

What you’ll need

Completed commercial or real estate-related training, preferably as a Real Estate Agent/Administrator (Immobilienkaufmann/-frau) or an equivalent qualification
Initial, solid professional experience in property management, real estate administration, or a related field
Structured, independent working style with a hands-on mentality
Strong communication skills and a confident manner when dealing with tenants, service providers, and internal contacts
Strong cost awareness and commercial thinking
Organizational talent with a focus on the essentials—even when multiple topics run in parallel
Confident use of MS Office; experience with property management systems is an advantage
Team player with a service-oriented mindset
A Class B driving licence is a plus

Benefits

Comp & perks

Family-like environment with a friendly working atmosphere and active team integration
Permanent employment in full-time or at least 35 hours per week in part-time
On-the-job onboarding and ongoing training
Learning through practical application and room for your own ideas
Flexible working hours (flexitime) and the option for remote work (flex days)
Individual options such as company bike (Business Bike) and Ticket Plus Card/Deutschlandticket
Attractive company pension (occupational pension scheme)
Flat hierarchies and short decision-making paths
Broad range of responsibilities and personal development potential
Various opportunities to participate and an open-door policy

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

property managementreal estate administrationcost optimizationdefect reportinginvoice reviewdata maintenanceproperty inspectionslease monitoring

Soft Skills

strong communicationorganizational talentindependent workinghands-on mentalityteam playerservice-oriented mindsetcommercial thinkingability to balance interests

Certifications

Real Estate Agent/Administrator qualificationA Class B driving licence