Legal Assistant – Paralegal, Real Estate Law & Project Support

4 Q Invest GmbH

. Legal support for the company’s in-house counsel (Syndikusrechtsanwalt) .

Posted 5/7/2026full-timeHamburg • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Legal support for the company’s in-house counsel (Syndikusrechtsanwalt)
Support in handling general legal matters in the real estate sector
Preparation of pleadings, legal opinions and expert reports
Legal research (tenancy law, construction law, condominium/WEG law, land register law)
Preliminary review of claims, warning letters and defect notices
Digital and written correspondence
Review and processing of incoming beA messages
Sending beA documents in the context of court-related and out-of-court correspondence
Drafting, signing and postal dispatch of documents of all kinds
File and document management
Maintenance, structuring and updating of digital files on SharePoint
Deadline and appointment management
Maintaining, monitoring and updating the deadline register
Preparation and organization of the weekly deadline meeting
Deadline management and maintenance of digital contract databases
Accounting and cost-related tasks
Initiating payments and checking incoming payments
Checking and processing invoices, in particular under RVG and GKG
Preparation of cost assessment applications
Review of cost assessment orders and attorney invoices
Receivables management & enforcement (primarily in the real estate context)
Support in handling outstanding receivables from rental and service charge relationships
Monitoring of outstanding receivables
Preparation of dunning letters and installment agreements
Preparation of court dunning procedures and enforcement measures
Checking payment arrears and coordination with accounting
Preparation and accompaniment of dunning and litigation proceedings
Drafting and sending dunning letters
Assistance with communication with external attorneys, courts and authorities and documentation of all processes in the digital system
Preparation of regular analyses and reports in receivables management (e.g. arrears development, dunning status, success rates)

Requirements

What you’ll need

Completed training as a Legal Assistant, Paralegal or comparable qualification
Interest in new tasks beyond the classic law firm routine
Experience in receivables management, ideally in the real estate sector
Structured, meticulous and independent working style
Interest in real estate and legal issues
Confident use of beA, MS Office and digital file structures & tools (SharePoint)
High reliability, sense of responsibility and discretion
Strong communication skills and enjoyment of team-oriented collaboration

Benefits

Comp & perks

Move out of the law firm — into real projects
A family-like environment where you can contribute, help shape and take on responsibility
Varied tasks at the intersection of law, administration and the real estate industry
Opportunities for professional development
Modern ways of working, digital tools and evolving processes
Flexible working hours and a work environment that fits your life
A collegial team with short decision-making paths
Flexible working hours and long-term prospects
Diverse opportunities to help shape things and an open-door policy
Attractive company pension scheme (bAV)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

legal researchpleadings preparationcost assessment applicationsreceivables managementdunning procedureslitigation proceedingsinvoice processingdocument managementdeadline managementaccounting tasks

Soft Skills

structured working stylemeticulous attention to detailindependent workinghigh reliabilitysense of responsibilitydiscretionstrong communication skillsteam-oriented collaborationinterest in new tasksinterest in real estate

Certifications

Legal Assistant trainingParalegal qualification