Legal Assistant, Paralegal – Real Estate Law & Project Support

4 Q Invest GmbH

. Provide legal support to the company counsel (Syndikusrechtsanwalt) .

Posted 5/7/2026full-timeRostock • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide legal support to the company counsel (Syndikusrechtsanwalt)
Assist with general handling of legal matters in the real estate sector
Draft and prepare pleadings, opinions and expert statements
Conduct legal research (tenancy law, construction law, condominium law (WEG), land registry law)
Initial review of claims, warnings (cease-and-desist letters) and defect notices
Digital and written correspondence
Review and process incoming beA messages (electronic attorney mailbox)
Serve beA documents in the context of court-related and out-of-court correspondence
Prepare, finalize and postal dispatch of documents of all kinds
File and document management
Maintain, structure and update digital files on SharePoint
Deadline and appointment management
Maintain, monitor and update the deadline register
Prepare and organize the weekly deadline meeting
Deadline management and maintenance of digital contract databases
Accounting and fee-related tasks
Initiate payments and verify incoming payments
Review and process invoices, in particular under RVG and GKG (German attorney and court fee regulations)
Prepare applications for cost assessment
Review cost assessment orders and attorney invoices
Claims management & enforcement (primarily in a real estate context)
Assist with handling outstanding receivables from rental and service charge relationships
Monitor outstanding receivables
Prepare dunning letters and installment agreements
Prepare court dunning procedures and enforcement measures
Review payment arrears and coordinate with accounting
Prepare and support dunning and litigation proceedings
Draft and send reminder letters
Support communication with external attorneys, courts and authorities and document all processes in the digital system
Prepare regular analyses and reports in receivables management (e.g., arrears development, dunning status, success rates)

Requirements

What you’ll need

Completed training as a legal assistant (Rechtsanwaltsfachangestellte), paralegal or comparable qualification
Interest in new tasks beyond the traditional law firm routine
Experience in receivables/claims management, ideally in a real estate environment
Structured, careful and independent way of working
Interest in real estate and legal issues
Confident use of beA, MS Office and digital file structures & tools (SharePoint)
High reliability, sense of responsibility and discretion
Strong communication skills and enjoyment of team-oriented collaboration

Benefits

Comp & perks

Move out of the law firm – get involved in real projects
A family-like environment where you can think along, help shape processes and take on responsibility
Varied tasks at the interface of law, administration and the real estate industry
Opportunities for professional development
Modern working methods, digital tools and evolving processes
Flexible working hours and a working environment that fits your life
A collegial team with short decision-making paths
Flexible working hours and long-term perspectives
Various opportunities to contribute and an open-door policy
Attractive company pension scheme (bAV)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

legal researchdrafting pleadingsclaims managementcost assessmentinvoice processingdunning procedureslitigation supportdocument managementdeadline managementreceivables management

Soft Skills

structured workingcareful workingindependent workingstrong communicationteam-oriented collaborationhigh reliabilitysense of responsibilitydiscretion

Certifications

legal assistantparalegal