Senior Operations Specialist – SAP CoE
Hitachi
Administrative and Operations Specialist
3form
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇱 Poland
Visit company websiteSalary
💰 PLN 60 - PLN 120 per hour
Job Level
Mid-LevelSenior
About the role
- Oversee day-to-day administrative processes and make sure nothing slips through the cracks.
- Manage contracts — creating, extending, collecting signatures, and archiving.
- Handle invoices: issuing, verifying, collecting, and scheduling payments.
- Maintain order in our internal knowledge base (Notion) for admin and finance processes.
- Support compliance with internal policies (invoice flow, approval rules, procurement).
- Communicate with our accountant and external financial partners.
- Support monthly financial closing by ensuring invoices, data, and receipts are complete.
- Post job ads, schedule interviews, and coordinate candidate communication.
- Book hotels, trains, and flights for the team.
Requirements
- Proven experience in administration, operations, or finance coordination.
- Strong organizational and multitasking skills with close attention to detail.
- Excellent communication in Polish and English.
- Confidence in working independently and prioritizing effectively.
- Familiarity with tools like Notion, Slack, Google Workspace, and accounting systems.
Benefits
- Fully remote work (with preference for candidates based in or near Warsaw).
- Flexible working hours and a culture built on trust and accountability.
- Long-term B2B cooperation with room for growth.
- A supportive, structured environment where precision and reliability are valued.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrationoperationsfinance coordinationcontract managementinvoice processingdata verificationfinancial closingjob postingcandidate communication
Soft skills
organizational skillsmultitaskingattention to detailcommunicationindependenceprioritization
