Administrative Assistant, StopEACOP Campaign
350.org
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇰🇪 Kenya
Visit company websiteSalary
💰 KES 3,546,185 per year
Job Level
JuniorMid-Level
About the role
- Prepare and organize documents for grants (checklists, simple due diligence, draft agreements using templates).
- Tracking deliverables and timelines.
- Support implementation of partner projects in line with coalition strategic priorities and shifts.
- Liaise with the 350 Operations Team on payments and basic paperwork.
- Schedule and help organize Working Group meetings (send invites, simple agendas, notes, action lists).
- Support basic logistics for actions, training, and events (bookings, lists, follow-ups).
- Keep a simple tracker/dashboard of activities, outcomes-in-progress, and grant milestones.
- Contribute to monthly coalition members’ briefings.
- Use our checklists for travel, events, and media use (consent, data protection).
- Log incidents or concerns and alert the relevant Working Group, Steering Committee, and Senior Coordinator when needed.
- Support the Steering Committee to implement best practice, security, and safety protocols across all levels of coalition communications and organising.
- Other duties as assigned.
Requirements
- 1-3 years in coalition/NGO/community organising with strong administrative coordination across multiple stakeholders.
- Familiarity with grant or subgrant administration, contracting, compliance tracking, and tidy record-keeping.
- Strong coordination skills: meetings, notes, follow-ups, and keeping people on track.
- Able to learn and operate systems for procurement, vendor onboarding, grants/reporting portals in line with guidance from the 350 Operations team to ensure seamless management and disbursement of coalition subgrant funding.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills, with the ability to interact with diverse stakeholders.
- Proficiency in office software and project management tools.
- Strong problem-solving abilities with the ability to think fast on your feet and problem-solve in a proactive approach to challenges.
- Experience in organising meetings, events, or conferences.
- Experience in minute-taking and tracking actions for effective implementation.
- Experience working with cross-cultural and remote teams.
- Excellent fluency in Verbal and written English.
- Familiar with Online communications systems (Zoom, Slack, Google Channels, etc.).
- Strong grounding in solidarity, justice, and related movement values.
- Political awareness of climate justice with its related issues and sensitivity to frontline communities' realities in East Africa.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
grant administrationcompliance trackingrecord-keepingproject managementminute-takingevent organizationlogistics coordinationdata protectionproblem-solvingadministrative coordination
Soft skills
organizational skillscoordination skillscommunication skillsinterpersonal skillsability to prioritizeproactive approachcross-cultural teamworkstakeholder interactionflexibilityattention to detail