Construction Administrative Virtual Assistant

20four7VA

Construction administrative VA supporting estimates, invoices, project records, and client follow-up for a Louisiana-based construction company. Part-time remote contractor creating light social media updates and improving back-office efficiency.

Posted 8/18/2026part-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with proficiency in project documentation, estimating, and invoicing. Familiarity with CRM systems and AI productivity tools enhances efficiency in managing client communications and project updates.

Highest-signal resume keywords

Estimating ExperienceInvoicing ExperienceCRM ManagementMicrosoft Excel KnowledgeStrong Written English Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

EstimatingInvoicingProject DocumentationOrganizational SkillsAI Tools UsageMicrosoft ExcelGoogle SheetsGoHighLevel KnowledgeFacebook KnowledgeInstagram Knowledge

Soft Skills

Detail-OrientedProactiveStrong Follow-ThroughIndependent WorkComfortable Communicating

Tools & Technologies

Microsoft OfficeGoogle WorkspaceChatGPTClaude

Industry Keywords

Construction ExperienceContracting ExperienceHome Services ExperienceCommercial Construction Experience

About the role

Key responsibilities & impact

Assist with preparing detailed estimates and proposals
Organize project information, pricing, materials, and supporting documentation
Support commercial bid and estimating workflows
Prepare invoices and other project documentation
Maintain organized project records
Follow up with clients regarding estimates, invoices, and project updates
Send progress photos and routine project communications
Help communicate schedule, material, or project updates as directed
Track outstanding client follow-ups and next steps
Handle recurring computer-based and back-office tasks
Maintain customer and project information
Assist with CRM management as systems are implemented
Organize documents, photos, estimates, and invoices
Support additional administrative responsibilities as assigned
Create approximately 1–2 simple Facebook project-update posts per week
Use project photos and information provided by the client
Utilize AI tools such as ChatGPT or Claude to assist with captions while ensuring content sounds natural and personalized
Learn the owner's processes and gradually take on more responsibility
Perform services professionally according to agreed timelines, guidelines, and deliverables

Requirements

What you’ll need

Previous administrative or business support experience required
Construction, contracting, or home services experience preferred
Estimating or invoicing experience preferred
Commercial construction experience is a plus
Strong computer and organizational skills
CRM experience preferred
Strong written English communication
Experience using AI productivity tools is a plus
Light social media experience is a plus
Knowledge of GoHighLevel (client will be transitioning to this at some point)
Knowledge of Microsoft Office / Google Workspace
Knowledge of Microsoft Excel / Google Sheets
Knowledge of ChatGPT / Claude
Knowledge of Facebook/Instagram
Organized and detail-oriented
Comfortable with numbers, estimates, and documentation
Strong follow-through
Proactive and able to work independently
Comfortable communicating with construction clients
Able to learn the owner's processes and gradually take on more responsibility
Comfortable using AI tools to improve efficiency
Availability for 20 contracted hours per week, Monday through Friday
Ability to work flexible CST business hours
Native or near-native English accent required
Female gender preference

Benefits

Comp & perks

Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you