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Construction Administrative & Project Support Virtual Assistant
20four7VAConstruction Virtual Assistant providing remote administrative and project support for clients in developed markets. Focused on compliance documentation, project management, and customer communications.
About the role
Key responsibilities & impact- Provide administrative support and project coordination.
- Manage compliance documentation and project-related paperwork.
- Handle customer communications and invoice processing.
- Conduct lead follow-up activities.
- Assist with social media content updates and project progress postings.
- Maintain organized digital records and project files.
- Monitor and respond to client emails and inquiries.
- Support project managers with documentation and file management.
- Collect and upload invoices into company systems.
- Maintain project and client information within CRM systems.
Requirements
What you’ll need- Previous administrative support experience required.
- Strong organizational and documentation skills.
- Excellent written and verbal English communication skills.
- Ability to manage multiple tasks and priorities.
- Detail-oriented with strong follow-through.
- Comfortable handling client communications via email and phone.
- Ability to learn new systems and processes quickly.
- Proficiency with Microsoft Office and Google Workspace.
- Strong data entry and file management skills.
- Previous experience working in the construction industry preferred.
- Experience with compliance tracking, COIs, and contractor documentation preferred.
- Experience with change orders, invoicing, and project administration preferred.
- Familiarity with JobTread or similar construction management software preferred.
- Experience supporting general contractors, builders, or construction firms preferred.
- Basic social media management experience preferred.
- Experience working with remote teams preferred.
Benefits
Comp & perks- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportproject coordinationcompliance documentationinvoice processingdata entryfile managementsocial media managementcompliance trackingchange ordersproject administration
Soft Skills
organizational skillsdocumentation skillswritten communicationverbal communicationmultitaskingdetail-orientedclient communicationability to learn quicklystrong follow-throughprioritization